Configure Special Event Operations

The ArcGIS Solutions app can be used to deploy the Special Event Operations solution in your ArcGIS organization. After deploying the solution to your ArcGIS organization, configure the solution to meet specific needs in your organization and load your data if needed.

Extend event survey

Note:
This workflow is optional and doesn't need to be completed in order to work with the solution.

The Special Event Operations solution includes a Special Event Form, which is a survey that can be used by public safety event planners to catalog community or special events. Review the preconfigured questions and adjust as necessary to remain in compliance with your organizational policies. In addition, ensure that you secure the survey and underlying layers and only share the content with appropriate members of your organization.

Update feature layer views

The Special Event Operations solution includes a series of views created from feature layers provided with the solution. Organizations may want to modify the Special Event Form by first adding new fields to the feature layers and then configuring the surveys to use the newly created fields. When doing so, the new fields must be exposed in the appropriate views. Additionally, some views are created by joining two sources, and these views must be re-created with the same name and URL after a new field is added.

When adding new questions, begin with the steps below. For changes such as removing questions or formatting the survey, proceed to the Modify the event form survey section.

To add one or more fields to a layer and re-create the views, complete the following steps:

  1. Sign in to your ArcGIS organization and search for the Special Events hosted feature layer.
  2. Add a new field to a layer in the Special Events hosted feature layer.
  3. Navigate to the Special Event Permit stakeholder layer view in your contents.
    Note:
    In some cases, you may have existing permits you want to load into the special event layer. The stakeholder view is designed to provide a read-only view of the event form when accessed from Special Event Manager.
  4. Click the Open in Map View arrow and click Add to new map.
  5. Click the More Options button on the appropriate layer or table and click Set View Definition. Click Define Fields.
  6. Scroll to the newly created field, check the box, and click Apply.
  7. The new field is added to the view’s definition.

Modify the event form survey

To modify the Special Event Form survey, complete the following steps:

  1. Install ArcGIS Survey123 Connect.
  2. Start ArcGIS Survey123 Connect and sign in to your ArcGIS organization.
  3. Click Special Event Form to download the survey.
  4. Click Special Event Form again to open the survey.
  5. In the left pane, click Open XLSForm Spreadsheet.
  6. In the Microsoft Excel spreadsheet, click the choices tab. This tab comprises all the selectable options for survey questions.
  7. Revise the survey to reflect your Special Event Form needs.
  8. Save the Microsoft Excel spreadsheet and preview your changes in ArcGIS Survey123 Connect.
  9. In ArcGIS Survey123 Connect, click Publish in the left pane to publish your changes.
Note:
To view your changes in ArcGIS Survey123, on the Download Surveys page, click Download to get the updated survey.

Add event assets

Note:
This workflow is optional and doesn't need to be completed in order to work with the solution.

The Special Event Operations solution includes several layers that can be used to locate event assets and develop health and public safety plans. These layers include several domains to help you get started with the event planning process. Each of these domains can be configured to include any additional features you would like to capture.

To add a new event asset and update the symbology, complete the following steps:

  1. Sign in to your ArcGIS organization.
  2. Click Content and browse to the folder you deployed the Special Event Operations solution in.
  3. Search for SpecialEventAssets and open the item details page.
  4. Click Fields and click Event Asset Type.
  5. Next to List of Values, click Edit.
  6. Add your additional asset types and click Save.
  7. Click the Visualization tab.
  8. Click Change Style and update the style for each new asset you added to the list.
  9. Repeat steps 7 and 8 and update the style for SpecialEventAssets_operations.
Note:

The same steps can be used to modify the SafetyPlanning and HealthSafetyPlanning layers and associated views.

Configure After Action app

Note:
This workflow should only be completed after running the Special Event Operations Notebook for a specific event.

Incident commanders are responsible for the health and safety of participants during an event. The Special Event After Action app provides useful visualization tools to see both how incidents occurred and how field personnel responded. This information can be used to further examine specific incidents and help plan for future events.

Use the below workflow after you run the Special Event Operations Notebook to create an After Action application to configure time and additional settings.

  1. In your ArcGIS organization, navigate to the folder created for you event and open the Special Event After Action app item and Edit Application.
  2. Click Widget.
  3. Click Time Slider and click Configure this Widget.
  4. Click Configure time settings and adjust as appropriate.
  5. Choose After Action Report widget and update the layer to the<Event Name Date> - Assignments.
  6. Choose Find Personnel widget and update the layer to the<Event Name Date> - Tracks.
  7. Save and then Launch the application.

The application is a historical archive of the special event and can be used to animate assignments and track locations. Repeat this workflow for each event.