Use Stormwater BMP Inspections

In this topic, you will learn how to use the solution by assuming the role of a user and performing the following workflows.

Note:

Use your organization's data or configured apps to follow these workflows.

Inspect stormwater BMP

Stormwater assets should be inspected and maintained on a regular schedule to ensure they are functioning appropriately and issues that may arise can be resolved quickly to ensure high water quality.

Perform stormwater BMP inspection in the field

Mobile workers routinely inspect stormwater BMPs to ensure that they are working properly to allow stormwater to flow as the system was designed, to provide a record of their inspections, and to inform maintenance needs. In this workflow, you will assume the role of a stormwater inspector who wants to conduct inspections on stormwater BMP assets.

To inspect a BMP in the field, complete the following steps:

1. Download ArcGIS Field Maps onto your mobile device.
2. Open ArcGIS Field Maps and sign in to your ArcGIS organization.
3. Open the Stormwater BMP Inspections Field Editor map.
4. Tap the stormwater BMP on the map which is being inspected.

   A pop-up appears showing BMP attribute details.

5. On the bottom, click on the related records button. Alternatively, scroll down in the pop-up to the RELATED section and click the related records icon.
6. Choose the BMP Inspection table from the list.
7. Tap Add.
8. Complete the inspection form as appropriate.
9. When you are finished, at the upper right, tap the check mark or Submit.

   Note:

   Your interface may vary depending on the type of mobile device that you use.

10. Repeat steps 4 through 8 to conduct additional inspections.

Record stormwater BMP inspection in the web

Stormwater managers may have historic records of inspections. Adding historic records of inspections can help stormwater managers understand past inspection patterns and asset conditions. In this workflow, you will assume the role of a stormwater manager who has information about an inspection done in the past on a stormwater BMP that needs to be added to the system.

To inspect a BMP in the web, complete the following steps:

1. In a browser, sign in to your ArcGIS organization and browse to the Stormwater BMP Inspections Center app.
2. From the item page, click View to launch the application.
3. In the Stormwater BMP Inspections Editor tab, explore the map to view stormwater BMPs.
4. Click on the Edit asset/Add inspection menu on the left.
5. Click Select.
6. Click the stormwater BMP on the map which is being inspected.

   A pop-up appears showing BMP attribute details.

7. Click the Add record button under the Inspections group.
8. Complete the inspection form as appropriate.
9. Click Create.

Monitor stormwater BMP inspections

Stormwater managers need the ability to monitor the stormwater BMP inspections in their community. In this workflow, you will assume the role of the stormwater manager who wants to review the inspection results on BMPs.

To review inspections results, complete the following steps:

1. In a browser, sign into your ArcGIS organization and browse to the Stormwater BMP Inspections Center app.
2. From the item page, click View to launch the application.
3. In the Stormwater BMP Inspections Editor tab, explore the map to view stormwater BMPs.
4. Click on the BMP point in the map, in the Additional details window review asset information.
5. Scroll down to view all inspection results.
6. Click on the BMP Inspections Dashboard tab.
7. View the Average condition widget to understand the average overall condition of BMPs in your community.
8. View the Inspection progress widget to understand how many stormwater BMP inspections have been completed during the current year.
9. Click on an inspection in the Last Inspection table.

   The Map zooms and flashes the BMP that was inspected. View inspection results in the Inspection details pane.

Manage public submissions

Note:

This workflow is optional and does not need to be completed to work with the solution.

Note:

This workflow is designed to support external agencies using ArcGIS Hub Premium community accounts. If private property owners will not be submitting information about the BMPs on their property with the Private Stormwater BMP Submission (public) app, these workflow can be skipped.

Apply for electronic submission

Since stormwater BMPs can be built on private land, the maintenance of stormwater BMPs may be the responsibility of the land owner, however many stormwater managers are still responsible for tracking and reporting on the asset. Private property owners can submit their stormwater BMP verifications online, but they must first complete an application and receive approval. In this workflow, you will assume the role of a private property owner, or their delegate, who is responsible for submitting information about the condition and maintenance of the stormwater BMP.

To apply for electronic submission, complete the following steps:

1. In a browser, go to the Stormwater BMP website.
2. Scroll to the Apply to submit BMP verifications section and click Sign In.

   If you do not already have an ArcGIS Online account, click Create account and follow the instructions to create one.

3. Once signed into the Stormwater BMP website, scroll to the Welcome back section and click Apply to submit electronically.
4. Complete the application form.

   Once your application has been reviewed and approved, you will receive an email will instructions and a link to submit your information.

Manage applications

After private property owners, or their delegates, apply to submit their stormwater BMP verification information online, their applications must be reviewed and managed. In this workflow, you will assume the role of a stormwater manager who is responsible for reviewing submitted applications, identifying the BMP asset the applicant is responsible for and approving the application.

To review the application, complete the following steps:

1. Sign in to your ArcGIS organization and browse to the Private Stormwater BMP Verifications Center app.
2. On the item page, click View to open.
3. In the Active applications table, click on the pencil icon for an application that has a status of Submitted.
4. Review the application information, edit the contents if needed.

   Click Save.

5. Optionally, when you locate the stormwater BMP type the Asset ID into the BMP Asset IDs field.
6. When the application is completely reviewed and the the correct BMP is located, change the Application Status to Ready for Assignment and click Save.

   After the duration set by your organization, which was configured in the Schedule submission notebook (Optional) step, an automated process will run and add the Username from the application to the Assigned to drop down list of the Stormwater BMP Points feature. The application status will also be changed to Pending.

Assign stormwater assets

After private property owners, or their delegates, have been approved to submit their stormwater BMP verification information online, the BMP must be assigned to them and they must be notified that they are now able to submit their information online. In this workflow, you will assume the role of a stormwater manager who is responsible for assigning the BMP to the appropriate user.

To assign the stormwater BMP, complete the following steps:

1. Sign in to your ArcGIS organization and browse to the Private Stormwater BMP Verifications Center app.
2. On the item page, click View to open.
3. In the Active applications table, find an application that has a status of Pending.
4. In the Private stormwater BMPs map, locate the BMP asset associated with the application.

   If you added the Asset ID to the application in the previous step, you can search by that ID, using the search box located in the map under More Tools.

5. Click on the stormwater BMP in the map.
6. When the window opens showing additional detail about that asset, click on Edit.
7. Update the Assigned to field with the Username in the application.

   The Username should be shown in the drop down for the field.

8. Click Save.
9. In the Active applications table, locate the application and click the pencil icon to update the Application status.
10. Change the Application status to Assigned.
11. Click Save.

    After the duration set by your organization, which was configured in the Schedule submission notebook (Optional) step, an automated process will run which will send an email to the applicant. The email will welcome them to submit their information online with instructions and a link to the website. Refer to the Update approval email section to change the email message. The application status will be changed to Assigned.

Submit stormwater BMP verifications

After applications have been approved and stormwater BMP assets have been assigned, private property owners, or their delegates, can use the Stormwater BMP site to submit the appropriate information. In this workflow, you will assume the role of a private property owner who needs to submit information about the BMP they are responsible for maintaining.

To submit BMP verification information, complete the following steps:

1. Open the email received and click the link to open the Stormwater BMP site.
2. Scroll down and click on the Sign In button.
3. Sign in using your ArcGIS Online account associated with the application that was submitted.
4. Once signed in, scroll to the Submit your verifications documents section.
5. Locate your BMP on the map and click on it.
6. Click Submit Verification.
7. Complete the form and click Submit.

Note:

You may need to zoom in on the map to the location of the Stormwater BMP point you are responsible for to see it.

Manage stormwater BMP verifications

After stormwater BMP verification information has been submitted through the Stormwater BMP site, they must be reviewed. In this workflow, you will assume the role of a stormwater manager who is responsible for reviewing the submitted information.

To review the verifications that have been submitted, complete the following steps:

1. Sign in to your ArcGIS Organization and browse to the Private Stormwater BMP Verifications Center app.
2. On the item page, click View to open.
3. Click on the tab titled Private BMP Online Submittal Manager.
4. Change the layer drop down from Private BMPs to Verifications.
5. Click on a verification that has the status of Submitted.
6. View the information in the panel. Click Table view to expand the panel and hide the map.
7. Click Edit.
8. Change the Verification status to Complete.
9. Click Update to save your changes.