Edit locations of a SharePoint list or document library

Note:

Some workflows may require specific privileges. For more information about user types, roles, and privileges, see the Accounts topic.

Using Edit locations, you can edit location data, delete features, and change feature geometries (such as coordinates or Esri JSON geometry) from a Microsoft SharePoint list or document library.

Note:

If the list or library contains data in Esri JSON format, set the column type to Multiple lines of text, not Single line of text. This ensures that the data remains intact during edits to features.

See Maps to learn about editing and navigating maps.

To edit or delete points, polylines, or polygons, your SharePoint list or document library rows must contain coordinates or geometry data (Esri JSON format). When you choose one or more rows from a list, a message appears indicating the number of rows that are selected from the current page or view of the SharePoint list or library.

Note:

Edit locations does not support SharePoint lists or document libraries that contain only addresses. If you're using addresses, you must geocode the list before opening the Edit locations pane.

Set up the Edit locations pane

To set up your list or library to edit locations, complete the following steps:

1. Open Microsoft SharePoint.
2. Access a SharePoint list or document library.
3. Click a row or rows in the list.

   The Edit locations button is enabled.

4. Click the Edit locations button .

   The Edit locations pane appears.

Note:

If the SharePoint list or document library has an x,y or geometry data in Esri JSON format, the Edit locations pane appears with the selected rows displayed as features on the map. The map then zooms to the area of the features. If the list or library does not have x,y or geometry data in Esri JSON format, you are prompted to update or specify the column or columns that contain location data through the Select location menu. The data is then displayed as features on the map.

Edit features

You can edit the geometry (point features, polylines, or polygons) from the feature field.

Edit point features

To edit point features, complete the following steps:

1. On the Edit locations toolbar, click the Edit button .

   

   The Edit pane appears. When no selection is made, the Discard and Save buttons are not available. These buttons are available once you select a feature on the map. Before you click Save, you can also undo or redo your edits.

2. Select a point feature on the map to edit.
3. Edit the Longitude (X) and Latitude (Y) values or drag the point to a different location.

   When you drag the point to a new location, the Longitude (X) and Latitude (Y) options in the Edit pane immediately reflect the new coordinates.

4. Click Save to save your edits.
5. Click the Close button , Discard, or Save to close the map and return to the list.

   If you saved edits to the point feature, the list or library refreshes with the updates.

Edit polylines or polygons

To edit polylines or polygons, complete the following steps:

1. On the Edit locations toolbar, click the Edit button .

   

   The Edit pane appears. When no selection is made, the Discard and Save buttons are not available. These buttons are available once you select a feature on the map. Before you click Save, you can also undo or redo your edits.

2. Select a polyline or polygon on the map to edit.
3. Drag any extent of the polyline or polygon to a new location.
4. Click Save to save your edits.
5. Click the Close button , Discard, or Save to close the map and return to the list.

   If you saved edits to the point feature, the list or library refreshes with the updates.

Delete features

To delete a feature or features, complete the following steps:

1. Click the Delete button .

   The Delete feature pane appears.

2. Choose a tool from the Select selection type options.

   You can select a point, polyline, or polygon on the map.

3. Click Delete.
4. If applicable, check the Delete entire row(s) in the list check box, click Cancel, or proceed with the deletion.

   Deleting a feature from the map also deletes its location data from the list or library.

Change the basemap

You can change the basemap that appears while you are editing locations. The Basemap pane appears with four default basemaps. You can view a map in the Edit locations pane using the default (Topographic) basemap, or you can view any of the other standard basemaps.

To learn more about changing a basemap, see Basemap layer.

Navigate the map

Click the Zoom in or Zoom out buttons to view the map features depending on the map extent. Click the Enter fullscreen button to view the map in full screen.

To learn more, see Navigate a map.