You can collaborate when creating content with ArcGIS StoryMaps. Collaboration is managed by groups and can involve members of your organization or organizations with which you have an established partnership. These workflows follow the actions allowed by the standard roles and permissions in ArcGIS:
- Administrators can edit, duplicate, publish, update sharing, and delete your stories, collections, and themes.
- Members of groups with update capabilities can edit, duplicate, and publish changes to your stories, collections, and themes, but they cannot unpublish, delete, or change the sharing settings.
Use the following steps to allow other members of your organization to edit your items:
- Have your administrator create a shared update group and add you and your coauthors as members of the group.
Note:
Select All items in the What items in the group can its members update settings to give all group members permission to collaborate on items shared to the group.
- Publish the item from the story, collection, or theme builder and share it with a group with update capabilities.
Note:
Groups with update capabilities are denoted by an Edits enabled tag.
All members of the group can now make edits to your ArcGIS StoryMaps content. They can find these items on the My Groups or My Organization tab, or you can share the item link with them. When a collaborator views the item, an Edit button is displayed in the header that can be used to open the builder.
Note:
If you are editing an item at the same time as someone else, a notification will appear and display their name and how long ago their last change was made. If you see this, you should click Exit builder to avoid losing any work. If you are sure your change should take priority, you can click Overwrite to continue editing; however, this may result in some other author's changes being lost.
If you leave the builder open for a long time, you may receive a similar message that someone else has edited the story when you come back later and try to make a change. In this case, you should exit the builder so as to not overwrite the latest version of the content with the older one still active in your builder session. Once you close the builder, you can immediately reopen the item for editing. This ensures you are working with the latest version.