Collaborate on a story, collection, or a theme

You can collaborate when creating content with ArcGIS StoryMaps. Collaboration is managed by groups and can involve members of your own organization or other organizations with which you have an established partnership. These workflows follow the actions allowed by the standard roles and permissions in ArcGIS:

  • Administrators can edit, duplicate, publish, update sharing, and delete your stories, collections, and themes.
  • Members of groups with update capabilities can edit, duplicate, and publish changes to your stories, collections, and themes, but they cannot unpublish, delete, or change the sharing settings.

Use the following steps to allow other members of your organization to edit your items:

  1. Have your administrator create a shared update group and add you and your coauthors as members of the group.

    Select All items in the What items in the group can its members update settings to give all group members permission to collaborate on items shared to the group.

  2. Publish the item from the story, collection, or theme builder and share it with a group with update capabilities.

    Groups with update capabilities are denoted by an Edits enabled tag.

All members of the group can now make edits to your ArcGIS StoryMaps content. They can find these items on the My Groups or My Organization tab, or you can share the item link with them. When a collaborator views the item, an Edit button is displayed in the header that can be used to open the builder.


If you edit an item at the same time as another coauthor, a notification will appear and display their name. You can click Exit to avoid losing any work, or you can select Overwrite to continue editing, which may result in some of the other coauthor's changes being lost. It is recommended that coauthors coordinate when collaborating on a story, collection, or a theme.

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