Use groups

In ArcGIS Hub, you use ArcGIS Online groups to work as part of a team on sites, pages, initiatives, projects, and other content. Besides collaborators to edit and manage content, groups can include people working together on activities, and are used to manage followers and power content catalogs.

Group members can include people who have an ArcGIS Online account with the same organization that was used to set up the site, page, or other item. Groups can also include members of partnered collaborations and community members.

License:

Community accounts require a license to ArcGIS Hub Premium. For more information, refer to Community account overview.

Use groups to collaborate

Groups allow members to work together and view the content shared with the group. When a site, page, or other content is created, the owner can set up the collaboration model using groups. Owners can also manage sharing and collaboration (after content is created) by adding groups in the relevant workspace.

Note:

ArcGIS Online View only groups are labeled View groups in Hub

Some examples of workflows supported by groups include:

• Share access to a site, project, or initiative catalog with a group that already exists.
• Share private content with a small number of members to view.
• Explore content shared through a group.
• Find and view other group members in the group workspace.

Learn more about access and sharing.

Use shared update groups

Additionally, shared update groups (labeled Edit groups in Hub) allow members of a group to update items shared with that group. Depending on the type of content, shared update groups allow members to edit the layout, workspace information, content catalog, and so on.

Members can edit content shared with the group, but they can only add and remove their own content from this group. Members can share an item with an existing shared content group if they are an organization administrator, the creator of the item, or a member of a shared update group containing the item.

Some examples of workflows supported by shared update groups (connected to a site) include:

• Edit a site's layout and any pages attached to the site.
• Add pages to a site (by creating a page or selecting from a list of existing pages).
• Upload content or select existing content to contribute items to the site's content catalog.
• Share content, such as a web map or story, for other members of an edit group to edit.
• Create content to add to a site's content catalog.
• Update sharing controls on items that they own.

Note:

If an organization has a license for ArcGIS Hub Premium, members of the site's shared update groups can also create content using app templates, create and manage events, participate in content-based discussions, and use discussion boards.

Create a group

Groups created in Hub can be used in ArcGIS Online and vice versa. In Hub, you can create a group from the global navigation header. Learn how to create groups in ArcGIS Online.

To create a group, complete the following steps:

1. Sign in to ArcGIS Hub.
2. From the global navigation header, select the Create button and choose Group.

   Global navigation must be enabled to create a group.

3. Provide a name for the group in the Title field. Choose who can view the group and optionally, choose Capabilities.
4. Select Group membership settings: who can be in the group, how people can join, who can see the member list, and who can contribute content.
5. Select Create.

Manage a group

In the group workspace, administrators, group owners, and group managers can edit group details, add or remove members, share content with the group, and more. Group managers and members can view group content and share their own content with the group. To share content with a group, refer to Set up access and sharing. Learn more about roles and privileges.

Groups can be connected to items in the group workspace (Content pane). Items can be shared with groups in the content workspace (Settings, Sharing pane). In the workspace, select the Save button to save changes made on each pane before browsing to a different pane. You can also Manage groups in ArcGIS Online.

To manage a group, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, select the Groups pane.

   If needed, select your user profile and select View workspace to open your user workspace.

3. Select the Manage button next to the group to edit and manage information in the group workspace.

   Alternatively, from the view of a group, select the Manage group button.

4. Select the Details pane and add or edit the following information to appear in the group view (except discoverability information).
   • Title
   • Summary
   • Thumbnail
   • Select Add additional details to add a Description.
   • Select Increase discoverability to add Tags and Categories.

   You can also edit these details in ArcGIS Online.

5. Select the Members pane to view, search, and filter group members, add and remove members, or change the role of a member. When adding members, you can filter by organization.

   The group's settings allow you and other group managers to add members from other organizations. To add a member (from your primary ArcGIS Online organization) to a group, they must have the privilege to join organizational groups. Members you add from the community organization (Hub Premium), or a partnered organization must have the privilege to join external groups. This is required as the group you're adding them to is in your ArcGIS Online primary organization and they are members of external organizations.

   If you have the assign members administrative privilege, newly added group members automatically appear on the member list. Without this privilege, you must wait for the new member to accept an invitation to join the group. Invitations are sent by email and accessible from the notifications button next to the user profile. After accepting the invitation, they appear on the group members list and they can view content shared with the group.

6. Select the Content pane to view content that has been shared to the group. Select Add content to add content to the group.
7. On the Discussions pane, you can choose whether to allow the group to participate in discussions (ArcGIS Hub Premium). Learn about how discussions work.
8. Select Settings and select the General pane to edit Group membership settings. You can also turn on delete protection or delete the group.
9. Select Settings and select the Sharing pane to set the Sharing level.

   Learn more about access and sharing.

Partnered collaborations

You can add partnered collaboration members to a group if the following configurations are in place:

• Your ArcGIS Online organization has at least one partnered collaboration set up with another ArcGIS Online organization (not your community organization).
• The group's settings allow you and other group managers to add members from other organizations. This can be configured when the group is created, in the group workspace, and in ArcGIS Online.
• Your ArcGIS Online account has these general privileges: invite partnered organization members and add members from other organizations, and the assign members administrative privilege.

Members to add must have a profile visibility set to the organization or the public, and the privilege to join external groups. Collaboration coordinators are added to the group members list automatically and can add partners to the group. You cannot add members from a partnered organization's community organization as it is not categorized as an ArcGIS Online partnered organization. Learn more about partnered collaborations.

Feature people and groups

Site or page editors can display a list of people involved with an activity by adding a People card to a site or page layout. Editors, group members, and visitors can then go directly to user profiles. Users whose profiles are not public will not be visible to site visitors via a People card.

Site or page editors with an ArcGIS Hub Premium license can highlight teamwork and give access to the group profile by adding a Groups card to a site or page layout. Editors, group members, and visitors can then go directly to the group profile. Site editors can include one or many groups and the card uses the theme of the site. The Group card respects sharing settings, so members only see their own groups or public groups. Groups whose profiles are not public will not be visible to site visitors via a Groups card.