Add and manage content

Adding, managing, and sharing content are important functions of sites. Visitors can search and view content that has been added to a catalog. Editors can configure a content catalog using filters and collections to create custom groupings.

After a catalog is configured, you can create items and add them directly to the catalog. You can also add existing ArcGIS Online items, and upload content or create applications in ArcGIS Online. ArcGIS Hub Premium editors can build content catalogs and event catalogs for initiatives, projects, discussion boards, and events.

To configure or add content (or events) to a catalog, you must be an ArcGIS Online administrator, the content owner, or a member of a shared update group with edit access to the content.

License:

Initiatives, projects, discussion boards, and events require a license to ArcGIS Hub Premium. For more information, refer to Pricing.

Configure a catalog

Editors can configure catalogs in the relevant workspace by adding one or more groups and by configuring collections to further subdivide a catalog. Configuration options depend on the license level.

When configuring a site catalog, content shared with groups is indexed by that catalog and the items’ share settings are respected. This allows editors to create public open data catalogs, secure private catalogs, or mixed-privacy catalogs.

Note:

To manage pages as part of a catalog, refer to Customize a site.

Editors with a Hub Premium license can additionally configure a content catalog and an events catalog for each initiative, project, discussion board, and event that they can update. Using Hub Premium, events shared with groups are indexed by the event catalog. Catalogs require at least one top-level filter.

License:

Initiatives, projects, discussion boards, events, and advanced catalog configuration require a license to ArcGIS Hub Premium.

To configure a catalog, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, click the Content pane.

   If necessary, click your user profile and click View workspace to open your user workspace.

3. Click the Manage button next to the relevant item to open the workspace.
4. To configure a catalog of content, click Catalog and click the Content pane.
   • Configure content groups:

     Note:

     Site catalog editors can configure one content filter. Hub Premium editors can configure any number of content filters (with additional criteria options) for each initiative, project, discussion board, and event.

     1. Click the button to configure a catalog and click Set filters to expand this section, if necessary.
     2. Select Criteria to apply to groups, if applicable.
     3. Click Select groups, select groups of content to include in the catalog, and click Add.
     4. Click Create filter to add additional filters, if applicable.
     5. Delete filters or groups within filters, as necessary. Click Save changes.
   • Configure content collections:

     Note:

     Editors with an ArcGIS Hub Basic license can configure up to four content collections and up to one filter for each content collection. Hub Premium allows for up to ten content collections and any number of filters for each content collection.

     1. Click the button to configure a catalog and click Configure collections to expand this section, if necessary.
     2. Use the relevant controls to reorder, show, or hide collections. Expand a collection name to rename the collection.
     3. Click New collection to add a collection.
     4. Provide a collection name for Name, and configure a filter for the collection.
     5. Select a Parameter option, click Criteria, and select from the available options; these vary based on selections.
     6. Click Create filter to further subdivide a collection.
     7. Return to the collection configuration, and click Save changes.
   • After a catalog is configured, you can create content and add it directly to the content catalog by using the Add content button within the catalog. You can create a site, page, initiative, project, or discussion board.
5. To configure a catalog of events, click Catalog and click the Events pane.
   • Configure event groups:

     Note:

     Editors can configure up to one filter for events.

     1. Click the button to configure a catalog and click Set filters and click the filter to expand this option, if needed.
     2. Click Select groups, select groups of events to include in the catalog, and click Add. Remove groups as needed.
     3. Click Save changes.
   • Configure event collections:

     Note:

     ArcGIS Hub Premium allows for up to ten event collections and one filter for each event collection. Collections are not available for site event catalogs.

     1. Click the button to configure a catalog and click Configure collections to expand this section, if necessary.
     2. Use the relevant controls to reorder, show, or hide collections. Expand a collection name to rename the collection.
     3. Click New collection to add a collection.
     4. Provide a collection name for Name, select a Parameter option, click Criteria (if applicable), and select values.
     5. Return to the catalog configuration and click Save changes.
   • After a catalog is configured, you can create an event and add it directly to the event catalog by using the Add event button within the catalog. To add existing events to the catalog, select Add existing events.
6. To remove an item or an event from a catalog, remove it from its group in the group workspace in the Content pane.
7. To delete a configured catalog, browse to the catalog in the workspace and click the More actions button . Click Delete and click the Delete button.

Note:

Expanded configuration options are available for sites with upgraded catalogs. Learn more in the Unlock expanded functionality in ArcGIS Hub: Upgrade your catalog today article.

Add existing content

You can add content from ArcGIS Online to the content or event catalog of a site, initiative, project, or discussion board for which you have edit permissions. This includes ArcGIS Online content created by you or members of your organization and the public. After a catalog is configured, add content from within the relevant workspace or from the view of the initiative, project, or discussion board.

You must register services with ArcGIS Online to add them to a site's content catalog.

Note:

Consider verifying with the content owner before sharing. You can change sharing permissions if you are the content owner, if the content is shared with one of your shared update groups, or if you have administrative privileges. Any private content (for example, that is shared only with you, one of your shared update groups, or your organization) added to a catalog, is not visible to people with whom the content is not shared.

To add existing ArcGIS Online content to a catalog, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, click the Content pane.

   If needed, click your user profile and click View workspace to open your user workspace.

3. Click the Manage button next to the site, initiative, project, or discussion board to open the relevant workspace.
4. Click Catalog and click the Content pane to add existing content to the catalog. Click the Events pane to add existing events to the catalog.

   Alternatively, open the view of an initiative or project with a configured catalog and click the Content tab.

5. Click the Add content or Add event button. Click Select existing content or Add existing events.
6. Select items and click Next. Select a group to contain the items; groups available are those that this catalog is configured to include. Click Add content or Add events.

Upload content or create an application

You can add files as items or create applications (apps) in ArcGIS Online to be included in the content catalog of a site, initiative, project, or discussion board (if you have edit permissions). After a catalog is configured, add items from the relevant workspace or the view of the initiative, project, or discussion board. Access a list of supported file types.

To add files as items or create apps in ArcGIS Online outside of a configured catalog, from the global navigation header, click the Create button and click Other content.

To upload files or create apps in ArcGIS Online, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, click the Content pane.

   If needed, click your user profile and click View workspace to open your user workspace.

3. Click the Manage button next to the site, initiative, project, or discussion board to open the relevant workspace.
4. Click Catalog and click the Content pane to add items to the content catalog.

   Alternatively, open the view of an initiative or project with a configured catalog and click the Content tab.

5. Click the Add content button and click Other content.
6. Follow the steps in Add files as items or in Create an app from the content page in ArcGIS Online. Share the item with a group that contains content for the catalog.

   Note:

   If you configured an app, follow the steps in Display apps, data, and web maps to add content to a site or page layout.

Create content from a template

You can browse and create content from app templates in ArcGIS Hub, including surveys, pages, dashboards, web apps and experiences, stories, and solutions.

To create content from a template, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, click the Content pane.

   If needed, click your user profile and click View workspace to open your user workspace.

3. Click a site name to view it.

   To include the new item in a site's configured catalog, open the view of that site.

4. From the global navigation header, click the Create button and click From template.
5. Search and filter the gallery to browse templates.
6. Click Activate to create content from a template. Optionally, select groups to connect to the content.

   Note:

   For groups selected, members of edit groups can edit item information, and members of view groups can search and view the item, if it is not shared to the public. The Catalog groups filter shows any groups included in the site's configured catalog.

7. Click Activate.

   Depending on the type of content, the app's editor or the page editor opens and you can configure the content.