Add team members

You can add people to a team if you are a Hub administrator, site or initiative manager, or group manager. By adding someone to a team, you can can send them messages and share content with them.

Note:

Group managers of supporting team members can only add people to their supporting team. Site or initiative managers can add members to teams they've created (and own) and to other site or initiative teams if they are a group manager of that team.

Staff members

Follow these steps to add a member of your ArcGIS Online organization to a core team or supporting team.

  1. Open a site or initiative site in edit mode.
  2. In the edit navigation menu, click the second drop-down menu and choose Teams.
  3. Click a team to open its team profile.
  4. Click the add members button Add members.
  5. Use the My Organization filter to view a list of all members in the primary ArcGIS Online organization.

    Note:
    If you can't find the person you're looking for, their ArcGIS Online account may be private.

  6. Select one or more members from the list.
  7. To confirm your selection, click Add.

    Note:
    If the person isn't added to the team successfully, they may not have the privilege to join organizational groups.

  8. If you have the administrative privilege to assign members (recommended for all initiative managers), the newly added team members will automatically appear on the team members list. If you don't have this privilege, you must wait for the new team member to accept an invitation to join the team. Invitations are sent via email and are accessible in the notifications menu next to the member's Hub user profile. Once they've accepted the invitation, they'll appear on the team members list and you and other group managers can begin sending them messages. Any content shared with the team will be visible to the new team member once they've accepted the invitation.

Community members

Follow these steps to add a community member to a core team or a supporting team.

Note:

Community member accounts require a license to ArcGIS Hub Premium.

  1. Open an initiative site in edit mode.
  2. Click the second drop-down menu and choose Teams.
  3. Click a team to open its team profile.
  4. Click the add members button Add members.
  5. Use the My Community filter to view a list of all members in the community organization.
  6. Select one or more members from the list.

  7. To confirm your selection, click Add.

    Note:
    If the person isn't added to the team successfully, they may not have the privilege to join external groups. They require this privilege because the team you're adding them to is a group in your ArcGIS Online organization and they are a member of the community organization.

  8. If you have the administrative privilege to assign members (recommended for all site or initiative managers), newly added team members will automatically appear on the team members list. If you don't have this privilege, you must wait for the new team member to accept an invitation to join the team. Invitations are sent via email and are accessible in the notifications menu next to the member's ArcGIS Hub user profile. Once they've accepted the invite, you and the team's other group managers will be able to find them on the team members list and you can begin sending them messages. Any content shared with the team will be visible to new team members once they've accepted the invitation.

Partnered organization members

You can add partners to a core team or supporting team if your ArcGIS Online organization has at least one partnered collaboration set up with another ArcGIS Online organization.

License:

The ability to add partner organization members to a team is included with both ArcGIS Hub Basic and ArcGIS Hub Premium. You cannot, however, add members from a partnered organization's community organization if that organization has ArcGIS Hub Premium.

Team configurations for partnered collaboration

Before you add partnered collaboration members to a team, ensure that the following configurations are in place:

  • Your ArcGIS Online organization has at least one partnered collaboration set up with another ArcGIS Online organization.
    Note:

    If you have ArcGIS Hub Premium, you must have at least one partnered collaboration in addition to the community organization. The community organization is not listed under your organization's list of partnered organizations because it is a unique type of partnership that is different from other ArcGIS Online partnerships. Use the My Community filter to add community members to a team.

  • The team's settings allow you and other group managers to add members from other organizations.
  • Your ArcGIS Online account has the Invite partnered organization members privilege, the add members from other organizations privilege, and the assign members administrative privilege.
    Note:

    If your account was configured with all recommended privileges for a Hub administrator or site or initiative manager, the only privilege you may be missing is the Invite partnered organization members privilege. Accounts configured with the default Publisher role (the recommended role for all team members) only have the privilege to add members from other organizations. Talk with an ArcGIS Online administrator if you want to request additional privileges.

Add partners

To add a member from a partnered organization, follow these steps.

  1. Open a site or initiative site in edit mode.
  2. Click the second drop-down menu and choose Teams.
  3. Click a team to open its team profile.
  4. Click the add members button Add members.
  5. Use the My Partners filter to view a list of all members from the partnering ArcGIS Online organization.

    Note:
    If this filter is unavailable, ensure that the partnered collaboration is set up correctly. You can also verify that you have the privileges needed to add partners to a team and the team's settings are configured to allow members from other organizations to join.

  6. Select one or more members from the list.

    Note:
    If you can't find a member, their profile visibility may not be set to the organization or the public.

  7. To confirm your selection, click Add.

    Note:
    If a member is not added successfully, they may not have the privilege to join external groups. Consider using the Partnered Data Editor or Partnered Viewer templates to assign this privilege to user roles lower than a Publisher.

  8. New team members are invited to the team and must accept their invitation to appear in the team members list, regardless of your account privileges. However, if a new team member is a collaboration coordinator, they are added to the team members list automatically (no invitation is sent) and you can begin sending them messages. Collaboration coordinators can add partners to the team as well. Any content you share with the team will be visible to all new team members once they sign in to ArcGIS Hub (and accept the invitation, if necessary) and view the team profile.

Send messages to team members

You can send email messages to core team members by following these steps. Emails are sent to the email address associated with the member's account.

  1. Sign in to ArcGIS Hub.
  2. On the Overview page, click Manage on the Sites card to view a list of your sites or initiatives.
  3. Click the title of the site to open it in edit mode.
  4. In the edit navigation menu, click the second drop-down menu and choose Teams.
  5. Click your site-name or initiative-name core team.
  6. Confirm that everyone to whom you want to send an email is a member of the team.
  7. Click the message all button Message All.

    Tip:
    To select recipients individually, click the check box next to each member's name and click Message in the lower right corner of the page.

  8. Add text in the Subject line and Body field.

    Note:
    To include a URL that doesn't have an arcgis.com or esri.com domain, contact your hub's administrator to register external links sent in emails for the URL you want to use. If the domain isn't registered, the email will not send.

  9. Click Send Message.

Share content with team members

To share content with a core team, see the steps provided in Set view and edit access.

Remove a member from a team

To remove someone from a team, follow these steps.

  1. Sign in to ArcGIS Hub.
  2. Click Overview in your user profile drop-down menu.
  3. Click Manage on the sites or initiatives card to view a list of your sites or initiatives.
  4. Click the title of the site or initiative you want to work with to open it in edit mode.
  5. In the edit navigation menu, click the second drop-down menu and choose Teams.
  6. Click your site-name or initiative-name core team.
  7. Check the check box next to the member's name and click Remove.