Manage content items

As part of managing content items, you can provide and maintain appropriate metadata. Accurate and complete metadata can improve the display of your content on a site and in search results.

Manage an item

You can edit basic details for an item and manage certain settings in the item's content workspace. To edit item details, you must be an organization administrator, an item owner, or a member of an edit group to which the item is shared. If an item is shared with a shared update group, any member of that group can edit it.

In the workspace, click the Save button (in the lower corner) to save changes made on each pane before browsing to a different pane.

To manage an item, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, click the Content pane.

   Note:

   If needed, click your user profile and click View workspace to open your user workspace.

3. Click the Manage button next to an item to open the item's workspace.

   Note:

   Alternatively, on an item's full details page or explore page (content views), click the Manage content button .
4. Click the Details pane and add or edit the following information to appear in the item's content details (except discoverability information).
   • For Title, provide a succinct and informative title.

     Underscores are removed. By default, the content item URL uses the item ID (a series of numbers).

     Note:

     To add a user-friendly URL that uses the dataset title in a content view (only available for public content in Hub), enable the anonymous access setting in your organization. Hub uses this setting to create a URL that is based on the unique organization URL key and dataset name: orgShort::item-title-with-dashes.

     Without this setting, by default, the URL uses the item ID (a series of numbers). Content can always be viewed using the path: family/item_ID even if you create a user-friendly URL.

   • For Summary, provide an overview with several sentences that covers the key elements of the item.
   • For Thumbnail, choose an image to display on layout cards and content views.
   • Under Add additional details, for Description, provide a description that is clear and informative, as it is shown on content views and in search results.
   • Under Increase discoverability, add tags and categories.

     Tags help users discover your datasets through searches. For individual items, add tags in ArcGIS Online. All layers in map and feature services have the same tags as those set for the entire service in ArcGIS Online. Categories help organize items and facilitate their discovery and use.

   • For Choose terms of use, choose a structured license or enter a custom one.

     You will see a warning if a chosen license is already set. The license displays on the full details page and on the explore page, if available. It also displays (and can be added) in ArcGIS Online, under Terms of use on the item details page.

     Tip:

     If you enter a terms of use name with well-known Creative Commons licenses (ex. CC0) or URL here, Hub will consider it a structured license, and users can filter by it when searching (limited to public, indexed content). Hub recognizes Creative Commons licenses (CC0, CC BY, CC BY-SA, etc.) and Open Data Commons licenses (PDDL, ODbL, ODC-By) as structured licenses. License metadata links to the respective details web page.

   • For Location, select a location setting and, optionally, draw one or more features.

     Location (extent) is the geographic area covered by features in a dataset. Setting an extent helps users understand the geographic area your content represents and affects the map display on the details and explore pages.

     Note:

     The site basemap displays on the explore page as a base layer for all feature layers on the site. This does not apply to web maps as their basemap is set in ArcGIS Online.

5. In the Discussions pane, choose whether to allow discussions related to the item (ArcGIS Hub Premium). For more information, see Discuss content.
6. Click Settings and click the General pane. Under Map display settings, select the default or the saved style. Set up scheduled updates (public content only), enable downloads for items hosted in ArcGIS Online, and select download formats and their display order. Optionally, turn on delete protection or delete the item.
8. Click Settings and click the Sharing pane to set the Sharing level value. Share the item with groups to allow members to view or edit the item.

   View group members can search and view the content, if it is not shared to the public. Edit group members can edit content information in the workspace. For more information, see Use groups and Set sharing and access.

   Those with access can edit full item details (metadata) in ArcGIS Online.

Dates on content views

Datasets can show three dates in a content view: Info updated, Data updated, and Published date. Items in all other content families can show two dates: Data updated (shown as Date updated) and Published date.

• Published date—Date item was created
• Data updated—Date item was last modified
• Info updated—Date metadata was last modified

Configure date display

The following are the date values that display and their order of priority, when present (highest priority at top). Edit these settings in the ArcGIS Online metadata editor.

• Published date
  • Metadata field: Published
  • Metadata field: Created
  • Date item created
• Data updated
  • Metadata field: Updated
  • Date last modified if editor tracking enabled (for datasets only)
  • Date item modified
• Info updated (for datasets only)
  • Metadata field: Metadata date
  • Date item modified

Set automatic date updates

To automatically show when a dataset was last updated, turn on editor tracking (the service must support it). This displays as Data updated (for datasets) and overrides any other dates, as shown above.

Caution:

Editor tracking applies only to items that are backed by a feature service. It is not supported in map services (including a feature service in a map service).

Set an update frequency

In the ArcGIS Online metadata editor, select an Update frequency value or enter a Custom frequency value to show how often data or metadata will be regularly updated.

Data updated

If a frequency is set and a revision date is present, frequency displays.

Info updated

If a frequency and Metadata date are set, both display. If frequency is set (but not Metadata date), frequency displays. If neither are set, the date that the metadata was last modified displays.

Verified organization badges

If your ArcGIS Online organization is verified, an authoritative badge appears on the side panel when viewing an item's content view. To verify your ArcGIS Online organization, see Organization verification.