Manage content items

Accurate and complete metadata can improve the display of your content on a site and in search results. Use the following best practices for preparing and publishing your datasets.

Manage an item

You can edit basic details for an item and manage certain settings in the item's content workspace. To edit item details, you must be an organization administrator, an item owner, or a member of an edit group to which the item is shared. If an item is shared with an edit group (shared update group), any member of that group can edit it.

In the workspace, select the Save button (in the lower corner) to save changes made on each pane before browsing to a different pane.

To manage an item, complete the following steps:

1. Sign in to ArcGIS Hub.
2. In your user workspace, select the Content pane.

   Note:

   If needed, select your user profile and select View workspace to open your user workspace.

3. Select the Manage button next to an item to open the item's workspace.

   Note:

   Alternatively, on an item's full details page or explore page (content views), select the Manage content button.

4. Select the Details pane and add or edit the following information to appear in the item's content details (except discoverability information).
   • Title—Provide a succinct and informative title. Underscores are removed. By default, the content item URL uses the item ID (a series of numbers).

     Note:

     To add a user-friendly URL that uses the dataset title in a content view (only available for public content in Hub), enable the anonymous access setting in your ArcGIS Online organization. Hub uses this setting to create a URL that is based on the unique organization URL key and dataset name: orgShort::item-title-with-dashes. Without this setting, by default, the URL uses the item ID (a series of numbers). Content can always be viewed using the path: family/item_ID even if you create a user-friendly URL.

   • Summary— Provide an overview in several sentences that cover the key elements of the item.
   • Thumbnail—This image displays on layout cards and content views.
   • Select Add additional details to add a Description—Provide a description that is clear and informative, as it is shown on content views and in search results.
   • Select Increase discoverability to add Tags and Categories. Tags help users discover your datasets through searches. For individual items, add tags in ArcGIS Online. All layers in map and feature services will have the same tags as those set for the entire service in ArcGIS Online. Categories help organize items and facilitate their discovery and use.
   • Select Choose terms of use and choose a structured license or enter a custom one. You will see a warning if a chosen license is already set. The license displays on the full details page and on the explore page, if available. It also displays (and can be added) in ArcGIS Online, under Terms of use on the item details page. If you enter a terms of use name with well-known Creative Commons licenses (ex. CC0) or URL here, Hub will consider it a structured license, and users can filter by it when searching (limited to public, indexed content).

     Tip:

     Hub recognizes Creative Commons licenses (CC0, CC BY, CC BY-SA, etc.) and Open Data Commons licenses (PDDL, ODbL, ODC-By) as structured licenses. License metadata links to the respective details web page.

   • Location—Location (extent) is the geographic area covered by features in a dataset. Select a location setting and draw one or more features if needed. Setting an extent helps users understand the geographic area your content represents and affects the map display on the details and explore pages.

     Note:

     The site basemap displays on the explore page as a base layer for all feature layers on the site. This does not apply to web maps as their basemap is set in ArcGIS Online.

5. On the Discussions pane, you can choose whether to allow discussions related to the item (ArcGIS Hub Premium). Learn about how discussions work.
6. Select Settings and select the General pane to set up Scheduled updates (public content only), enable downloads for items hosted in ArcGIS Online, and select download formats and their display order. Learn more about enabling downloads and scheduling content updates. You can also turn on delete protection or delete the item.
7. Select Settings and select the Sharing pane to set the Sharing level. Share the item with groups to allow members to view or edit the item. View group members can search and view the content, if it is not shared to the public. Edit group members can edit content information in the workspace.

   Note:

   Learn more about using groups and access and sharing.

Those with access can edit full item details (metadata) in ArcGIS Online.

Dates shown on content views

Datasets can show three dates in a content view: Info updated, Data updated, and Published date. Items in all other content families can show two dates: Data updated (shown as Date updated) and Published date.

• Published date- Date item was created
• Data updated- Date item was last modified
• Info updated- Date metadata was last modified

Configure dates displayed

Below are the date values that display and their order of priority, when present (highest priority at top). Find these settings in the ArcGIS Online metadata editor as indicated in the following sections.

Published date

• Published date (Resource- Citation- Titles & Dates)
• Creation date (Resource- Citation- Titles & Dates)
• Date item created

Data updated

• Revision date (Last modified if editor tracking enabled, for datasets only)
• Revision date (Resource- Citation- Titles & Dates)
• Revision date (Last opened or edited in ArcGIS Online)
• Date item modified

Info updated (for datasets only)

• Custom date (Metadata- Metadata Date, date metadata last edited)
• Date item modified

Set automatic date updates

To automatically show when a dataset was last updated, turn on editor tracking (the service must support it). This displays as Data Updated (for datasets) and overrides any other dates, as shown above.

Caution:

Editor tracking applies only to items that are backed by a feature service. It is not supported in map services (including a feature service in a map service).

Set an update frequency

Select an Update frequency (Continual, Daily, Weekly, etc.) or enter a Custom frequency to show how often data or info (metadata) will be regularly updated.

Data updated

• If frequency is set and a revision date is present, frequency displays (Resource- Maintenance).

Info updated

• If both frequency (Metadata- Maintenance) and a Custom date (Metadata- Metadata Date) are set, both display.
• If frequency is set (but not Custom date), frequency displays.
• If neither are set, the date that the metadata was last modified displays.

Verified organization badges

If your ArcGIS Online organization is verified, an authoritative badge appears on the side panel when viewing an item's content view. To verify your ArcGIS Online, see Organization verification.