The Rapid Needs Assessment solution delivers a set of capabilities that help you define survey areas at a household level, identify community needs, and monitor disaster response or health action plan indicators as the assessments occur.
In this topic, you will learn how to use the solution by assuming the role of a user and performing the following workflows.
Note:
Use your organization's data or configured apps to follow these workflows.Plan survey areas
The Rapid Needs Assessment is based on guidelines from the Centers for Disease Control and Prevention (CDC) Community Assessment for Public Health Emergency Response (CASPER) framework. The CASPER framework uses a randomized sampling methodology to determine in which areas community surveys should be conducted to produce a result that is representative of the entire study area.
Typically, in this specific CASPER methodology, a Rapid Needs Assessment is conducted using 30 survey areas within the defined geography to conduct the sample. These survey areas are commonly defined by census blocks as the geographic unit. The survey areas are randomly selected, with the number of households given a higher weight, which increases the chance of a census block being selected. Once the survey areas are defined, interview teams will select seven households in each survey area to conduct survey assessments.
In this workflow, you will assume the role of an assessment manager who wants to plan survey areas used to identify where to conduct the surveys .
- In a browser, browse to the Rapid Needs Assessment Planner ArcGIS Pro project.
- From the item page, click Download.
- On the View tab, in the Windows group, click Catalog Pane.
- In the Catalog pane, expand the Tasks folder.
- Double-click Rapid Needs Assessment Planner to open the tasks.
Note:
If you do not see the Catalog pane, from the View tab, in the Windows group, click Catalog Pane.
- Double-click the Getting Started task.
- Complete all steps in the Add census blocks or other layer to define survey areas task.
- Complete all steps in the Add survey area layer task.
- Double-click the Plan Survey Areas task.
- Complete all steps in the Plan areas to be surveyed task.
- Save the project.
Assign teams
Once the survey areas are defined, you can assign teams to conduct the surveys within the selected survey areas.
In this workflow, you will assume the role of an assessment manager who wants to assign interview teams to their survey areas and notify them.
- In a browser, browse to the Rapid Needs Assessment Manager app.
- In the table, check the check box of the Survey Area you want to select.
- In the Information panel, click the Edit button.
- Choose an Interview team from the dropdown and enter any associated comments.
- Edit the form and click the Update button.
- Click Send Survey Info.
An email opens to send to your interview teams.
- Keep the email open for the next workflow.
Conduct assessment surveys
Team members conduct assessments in the field at defined intervals (using the CASPER methodology) based on the number of housing units in each survey area.
Conduct surveys in your area
Interview teams will receive the email from the previous workflow that will help guide them in their work. First they will open a link to verify the area they will conduct the work based on the survey area assigned to them. Next, they will click a link to open a survey to complete the assessment.
In this workflow, you will assume the role of an interview team member who will conduct rapid needs assessment surveys.
- Click the hyperlink in the email to Map to verify area to identify where you should be working.
- If necessary, download the Survey123 field app onto your mobile device.
- Open Survey123 and sign in to your ArcGIS organization.
- At the upper right, tap your avatar and tap Download Surveys.
- Download the Rapid Needs Assessment survey.
- Open the email from the assessment manager and click the hyperlink for Access survey to open the Rapid Needs Assessment Survey.
- In the survey, expand all fields and fill out all required information.
- Tap the check mark at the lower right and tap Send now.
Complete an incomplete survey
In some cases, the person you are interviewing may be unwilling or unable to complete the survey in one visit and may agree to finish the survey at a later time or date. In this case, you can complete a survey you submitted that is incomplete. Many of the questions are marked as required, so this workflow is most useful if you have added additional questions to the default survey.
In this workflow, you will assume the role of an interview team member who will conduct rapid needs assessment surveys.
- Open the Survey123 field app.
- Select the Rapid Needs Assessment Survey.
- At the bottom of the app, click Sent.
- In the Search box, search for the word Incomplete and find click the entry you sent.
- Click Edit and resend.
- Fill out the remaining questions and change the status to Complete.
- Tap the check mark at the lower right and tap Send now.
Monitor assessment progress
The CASPER toolkit has specific criteria defined for cooperation rates, contact rates, and completion goals. The traditional goal is to complete 80 percent of the surveys expected. This dashboard will help you determine whether you are reaching those metrics and whether the teams are completing their work.
In this workflow, you will assume the role of an assessment manager who wants to monitor interview teams and the progress of the rapid health needs assessment.
- In a browser, browse to the Rapid Needs Assessment Progress Dashboard app.
- Examine the results from the survey in the dashboard.
Note:
The Completion Goal gauge will change color to green once an 80% goal is met.Visualize key metrics
Visualizing the demographic information will help determine whether the demographic you have surveyed aligns with the overall makeup of the community. In addition, key metrics such as monitoring rent and mortgage payments or access to healthy foods are vital health indicators.
In this workflow, you will assume the role of internal stakeholders who want to monitor key indicators of the rapid health needs assessment.
- In a browser, browse to the Rapid Needs Assessment Dashboard app.
- Examine the results and at the bottom of the dashboard click the tabs for Race/Ethnicity and Owner Occupancy.
- In the upper right of the map, expand the map tools and click Legend.
- Validate that the results are what you would expect by examining the underlying Predominant Race by Tract basemap.