Note:
You must be signed in to your primary ArcGIS connection to share workbooks from Insights desktop. Workbooks can be saved locally without being signed in to an organization or exported in a package.
Insights workbooks can be used to share your analysis with your colleagues. You can share your workbooks with groups, your organization, or the public. You can also access workbooks that have been shared with you from the Workbooks tab on the home page or through the Gallery in your ArcGIS organization.
Note:
Users with Administrator privileges will have access to all workbooks created within their organization, regardless of whether or not the workbook is shared.
Share your workbook
A workbook item is created automatically when a new workbook is created. The status of the Workbook item can be changed using the Share button 
for the item on the home page.
Note:
When you share a workbook, you are providing read-only access to those with whom you share it. You will still have full editing access for workbooks you created.
For more information, see Share your work.
Use shared workbooks
Workbooks that were created by other users and shared with you can be opened in viewer mode with capabilities to explore the data, but not edit any aspects of the workbook, including performing analysis or adding and deleting cards.
If you want to edit a workbook created and shared by another user, you can make a copy using the Duplicate button 
for the item on the Workbooks tab of the home page. You will have full editing privileges for any workbook you duplicate.
Note:
Workbooks shared through a distributed or partnered collaboration cannot be duplicated.
Sharing from Insights desktop
When a workbook is shared in Insights desktop, an Insights workbook item is created in the ArcGIS organization used for the primary connection. The workbook can be opened and edited in the hosting ArcGIS organization by the workbook owner and viewed by other users with access to the shared workbook.
Shared workbooks from Insights desktop include a snapshot of the data at the time the shared page was created. Therefore, you must reshare the page to view updates to your datasets or analysis. Data will be displayed live in the following exceptions:
- A cross filter is applied to the card.
- A predefined filter is used on the page.
If you are sharing workbooks with database tables from Insights desktop to Insights in ArcGIS Enterprise, you may have to map your database connections.
Editing the original workbook in Insights desktop will not automatically update the shared workbook item. The workbook must be reshared from Insights desktop to update the item. Updating the item will overwrite any saved changes made to the workbook in Insights in ArcGIS Online or Insights in ArcGIS Enterprise. Therefore, it is best practice to duplicate your shared workbook to make a separate copy if you plan to make changes to both the original workbook and the shared workbook.
Changes made to the shared workbook cannot be shared back to the original workbook in Insights desktop.
Data in shared workbooks
When a workbook is shared, it is best practice to also share all the feature layers used in the workbook so that the entire analysis is accessible to everyone using the workbook.
When you open a workbook that has been shared with you, the following datasets will be visible:
- Public data, such as ArcGIS Living Atlas layers
- All result datasets
- All datasets that you own
- All Excel input datasets
- All database datasets (available in Insights in ArcGIS Enterprise and Insights desktop)
- Input feature layers that have been shared with everyone, your organization, or groups of which you are a member.