Share content with collaboration groups

Supported item types can be shared across participants in a collaboration. These item types include the following:

When content is shared with a participant, a new folder is created under the participating administrator's folder. This folder is used to import the content and store the items, which are then shared with the group associated with the collaboration workspace. The folder is named based on the collaboration name.

If you change the way an item is shared, you must modify the sharing settings for related items as well. For example, if a web map was previously shared with Everyone but you altered it to be shared with your organization, change the settings in any operational layers contained in the web map accordingly.

Share web apps

ArcGIS Enterprise participants can share web apps with other ArcGIS Enterprise participants and with ArcGIS Online. ArcGIS Online organizations cannot share web apps with ArcGIS Enterprise organizations. The following web apps can be shared with collaboration participants:

  • ArcGIS Configurable Apps—When a configurable app is shared with collaboration participants, a corresponding web app item is created in the collaboration. The organization's shareable theme properties are also shared with the app. Collaboration participants receive a copy of the web app as well as copies of the items consumed by the app. Any utility resources included in the app, such as geocoding or printing, are updated to use the corresponding utility services on the destination URL.
  • Web AppBuilder apps—ArcGIS Web AppBuilder allows you to build custom 2D or 3D web apps using ready-to-use or custom widgets. Recipients of shared Web AppBuilder apps have the option to download the corresponding code or create an app template in their organization.
  • Other web apps referenced by URL—ArcGIS Enterprise organizations can add an existing app as an item to their organization by providing a URL. The sharing organization references the app from its existing URL. You must ensure that receiving participants are granted permissions to access the app.

Share maps

When you share web maps that contain hosted layers with collaboration participants, corresponding web map items are created in the collaboration. You should also share any related items for the hosted layers in the web map and source data that created those layers with the collaboration group. For example, if you share a web map with a hosted feature layer published from a shapefile, share the hosted feature layer and shapefile with the group associated with the collaboration workspace. That way, collaboration participants receive a copy of the web map, a copy of the hosted feature layer, and a copy of the original shapefile.

Share scenes

When you share web scenes, feature layers contained in the web scene are shared as copies if the collaboration group is configured to share as copies.

Share layers and views

Hosted feature layers, hosted feature layer views, and federated feature layers can be shared by reference in a collaboration. This creates an item for recipient portals that references back to the live layer in the origin portal.

Alternatively, hosted feature layers, hosted feature layer views, and federated feature layers can be shared as copies with other collaboration participants. This copies the data and creates a hosted feature layer in the recipient portal. Edits to the original layer are synced with the copied layer at specified intervals.

Administrators must choose whether layers are shared by reference or as copies when setting up or joining a collaboration workspace. When feature layers are shared, either as a reference or a copy, only designated members of the originating portal can edit the feature layer.

Note:

ArcGIS Online organizations participating in a collaboration can only share hosted feature layer views as copies with ArcGIS Enterprise 10.7 or later.

Share hosted feature layers, hosted feature layer views, and federated feature layers as references

Sharing hosted feature layers, hosted feature layer views, and federated feature layers by reference creates a layer item for collaboration recipients and does not copy the data. The layer item in the recipient's organization references back to the original feature layer or feature layer view. To access the referenced layer, members must have access to the original organization or the layer must be shared with Everyone. If the layer is secured, members must authenticate in the original organization as a member (at a minimum, a Viewer user type) who has access to the shared layer via the sharing settings.

Share hosted feature layers, hosted feature layer views, and federated feature layers as copies

Hosted feature layers, hosted feature layer views, and federated feature layers can be shared as copies. When layers are shared as copies, the data is copied to the recipient's organization and a new item (a hosted feature layer) is published. The copied item is hosted by the receiving organization, which is indicated by the layer's service URL. The owner of the original feature layer can edit the layer and synchronize changes to all participants via sync intervals. Guests choose the interval at which edits are synchronized in the collaboration workspace. To share layers as copied, ensure that you have sync enabled on the hosted layer or view, or that you configured your federated layer appropriately.

When you join a workspace where access includes Send content, items you add to the workspace's group are sent to organizations to Receive content form the workspace.

For more information, see Share feature layers and views as copies.

Share ArcGIS Server services

If an ArcGIS Server service is shared to the organization where it originated, as well as with a group associated with a collaboration workspace, members of other participants are still prompted for credentials when adding the service to a map. To avoid a prompt for credentials, you must share the service in the originating organization with Everyone as well as with the group associated with the collaboration workspace.

ArcGIS Server services that are shared with collaboration participants create items in the participant organizations that refer to the original service; the services and corresponding data are not copied to each participating organization. If a participant shares a feature service, only the designated members in the originating environment can edit the original feature service.

Once a feature layer has been shared as a data copy, any subsequent schema changes, such as enabling attachments, are not synchronized with other participants. Ownership-based access control settings on the original hosted feature layer are not included in the copied data.

Share files

Files, such as PDFs, shared with collaboration participants create corresponding file items in the participating organizations. Any changes you make to these files as a guest participant are overwritten when the content is synced from the item's source. The same is true of metadata associated with an item.

Mobile map packages (.mmpk) can be shared with collaboration participants if they are not owned by esri_nav.

Note:

Item comments are not synced with collaboration participants.

Share ArcGIS Insights items

ArcGIS Enterprise 10.7 and later organizations participating in a collaboration can share ArcGIS Insights workbooks, pages, models, and themes with ArcGIS Online.

Prerequisites

The following must all be true before any Insights items can be shared to a collaboration:

  • Insights must be properly licensed for ArcGIS Enterprise and ArcGIS Online. For more information, see Manage licenses.
  • Participants must have Insights 3.2.1 or later installed to share and receive Insights content. Items can only be shared with recipients who are using a version of Insights that is the same as or later than the sender's current version.
Note:
You can share Insights items from ArcGIS Enterprise to ArcGIS Online; however, Insights items cannot be shared from ArcGIS Online to ArcGIS Enterprise.

ArcGIS Insights workbooks and pages

Sharing Insights workbooks and pages with collaboration participants provides them with read-only access to the shared items, allowing recipients to explore your analysis. When you share your workbook in a collaboration, any subsequent edits you make to the original item are available to recipients after the next collaboration synchronization. Pages you share with recipients do not receive any ongoing edits. To provide recipients with your most recent edits, you must reshare the page with the collaboration.

Participants may not require an Insights license to view shared workbooks or pages; however, if your Insights item or its content is secured, collaboration participants must be able to authenticate in the originating ArcGIS Enterprise environment as a member who has had the source workbook or page shared with them.

Note:

If the workbook contains data added directly from a relational database supported by Insights, recipients must be able to authenticate in the originating organization as a member who has access to the relational database connection item.

For more information about the best practices for sharing a workbook or sharing a page, review the ArcGIS Insights documentation.

ArcGIS Insights models

Sharing Insights models allows participants to work within the model to explore and analyze their own data. When a model is shared with collaboration participants, the item is copied and added to each participant's ArcGIS Enterprise or ArcGIS Online organization. These new items act as snapshots of your Insights item, meaning that any subsequent edits made to the workbook or page are not reflected in the recipient's model. Recipients can reconfigure the shared model to run with their own data and parameters.

Note:

The user from the receiving organization must be licensed for Insights to open and edit a received model.

For more information about the best practices for sharing a model, review the ArcGIS Insights documentation.

Insights themes

Themes can be shared and applied to models to maintain a consistent design standard for collaboration participants.

For more information about the best practices for sharing a theme, review the ArcGIS Insights documentation.