Add and manage content

Adding, managing, and showcasing content are core functions of sites. Only content items that are added to the content library will appear in search results. To add content to a site's content library, you must be an ArcGIS Online administrator, the site's owner, or a member of the site's core team. You can add content by selecting from existing content, uploading files directly from your machine or by URL, or by creating new content.

Note:

An item can only be edited by the owner (the person who originally created or uploaded it) or a core team member with edit privileges. To share an item with core team members, follow the steps in Give edit access.

Supported file types for upload

• Portable Document Format (.pdf)
• Comma-separated Values (.csv)
• Image files (.jpg., .jpeg, .png, .tif, .tiff)
• Microsoft Excel (.xls, .xlsx)
• Microsoft PowerPoint (.ppt, .pptx)
• Microsoft Word (.doc, .docx)
• ArcGIS Feature Service- By URL Only
• GeoJSON (.geojson)- By URL Only
• Shapefiles (.shp)- By URL Only
• Web Pages and Document link (URL to online document)- By URL Only

Upload content as a file or using a URL

You can add supported item types as files; maximum file size is 200 MB. You can also add supported item types as hosted files. Add items in two different ways, by opening the site in edit view or from a live view of the site.

Note:

Other item types, such as map and image services, must be directly uploaded to ArcGIS Online. See Add existing content for instructions on how to add these items to a site's content library.

1. Open the site in edit mode or start from global navigation (live view) and proceed from Step 4.
2. Select the Sites (second) drop-down menu on the edit navigation bar.
3. Select Content Library
4. On the edit navigation bar, click New and click Content.
5. Select Browse for file and upload a supported file type (or drag and drop a file), or paste a URL for a supported item type, and click Next.
6. Provide metadata for the new item and click Next.
7. Change default sharing and access levels (if desired) and select Save.

Create content as an app

You can create the following items: a story map, a dashboard, a web map, and a web app.

1. Open the site in edit mode.
2. Select the second drop-down menu and choose Content Library.
3. Select New on the edit navigation bar and choose App.
4. Select the type of item you want to create.

   Tip:

   For information on how to configure these apps, see the following resources:

   • For story maps, see the Resources page.
   • For dashboards, see the documentation.
   • For web maps, see Get started with maps.
   • For web apps, see Get started with apps.

   When you finish configuring the app, follow the steps in Display apps, data, and web maps to add content to the site's layout.

Create content from a template

You can browse and create content from app templates in ArcGIS Hub, including surveys, pages, dashboards, web apps and experiences, story maps, and solutions. New items are automatically added to the site's content library.

1. Open the site in edit mode.
2. Select the second drop-down menu and choose Content Library.
3. Select New on the edit navigation bar and choose Template Gallery.
4. Browse the Recommended app templates list for templates that are included with the site or the All Templates list to view templates published by Esri and other members.

Add existing content

You can add ArcGIS Online items that you or others have created, including members of your organizations and the public.

Note:

Consider checking with the item's owner before sharing it with a larger audience. You cannot change the sharing settings of an item unless you are the owner, it is shared with your core team, or you have administrative privileges. Thus, private items (shared only with you, the core team, or organization) that are shared to the content library, are not visible to people with whom the item is not shared.

1. Open the site in edit mode.
2. Select the second drop-down menu on the edit navigation bar.
3. Select Content Library.
4. Select the Add existing content button.
5. Search and filter the list, select individual items, and click Save.

Add groups of content with the Groups Manager

You can add existing groups of items to a site's content library. For example, you can add open data groups, department-specific groups, or content groups from other sites. All items in all groups shared to a Hub site are added to the site’s catalog but preserve their sharing controls.

1. Open the site in edit mode.
2. Select the second drop-down menu on the edit navigation bar.
3. Select Groups manager.
4. Select Add groups on the side of the page.
5. Search and filter the list, select individual groups, and click Add.

   To remove a group, click Remove next to the group.

Note:

To add a group to a site, the group must be owned by you, enabled with open data, or shared with the organization. To add a group outside of the organization to a Hub site, the group must be designated as an Open data group.

Add or modify metadata

You can modify basic metadata in ArcGIS Hub for items in certain families (Data and Documents). You must be an administrator, an item owner, or a member of the core team (and the item is owned by another core team member).

1. Open the site in edit mode.
2. Select the second drop-down menu, then Content Library.
3. Select the title of an item to open its Content details page.
4. From this page (or from an Explore page), select the Edit button .
5. Add or edit details as needed; see Metadata quality for tips.

   Note:

   Changes are reflected in the item’s content details in ArcGIS Online.

6. Click Save.

To edit full metadata, select the More actions button , and select Edit in ArcGIS Online. See Metadata for more information.

Update content manually

ArcGIS Hub enriches and indexes public content to support certain functions such as cached downloads, smarter searches (with auto-complete), and user-friendly URLs. ArcGIS Online notifies Hub of updates to item metadata or data. However, this can be occasionally delayed. If services are out of date, have Hub manually check for updates to individual items, or to all items in the Content Library, to ensure metadata (and sharing settings) are current.

1. Open a site in edit mode.
2. Select the second drop-down menu and click Content Library.
3. Select the More actions button and select Check for content updates.
   A reindex request is sent to the indexing system and you should notice updated content appear after a few minutes. For more information, refer to How to manually refresh your site's content.

Remove content

You can remove items shared to a site's content library.

Note:

Pages created for a site cannot be removed from the content library and are always available in a site's search results.

1. Open a site in edit mode.
2. Select the second drop-down menu, then Content Library.
3. Select the checkbox next to an item.
4. Select Remove.

   If the item was shared to the site's content group, it is unshared from the group in ArcGIS Online. You can also remove groups of content using the Groups manager, as above.