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Add a dynamic map to a PowerPoint slide

ArcGIS Maps for Office provides a fully updated experience for enhancing your PowerPoint presentations with interactive, dynamic maps by making it simpler and quicker to search for content. Add maps directly to PowerPoint using content from your ArcGIS organization, or edit existing map slides. Insert the map into a slide and position it as desired—on its own or combined with other standard PowerPoint features such as charts, images, and text. In Slide Show mode, unlock the map and it becomes fully interactive—you can zoom and pan across the map and select features to display detailed information.

Note:

Maps are dynamic only in Slide Show mode. Click Unlock Map Unlock map on the map during your presentation to activate it.

Add a map to a slide

To add a map to a PowerPoint slide, do the following:

  1. On the PowerPoint ribbon, click the ArcGIS Maps tab to display the ArcGIS Maps ribbon.
  2. Click Sign in to sign in to your ArcGIS account.
  3. Create a new slide or browse to the slide to which you want to add a map.
  4. On the ArcGIS Maps ribbon, click Add Map.

    The Insert Map wizard opens, displaying the first tab of the workflow, Browse maps.

    Browse for maps on ArcGIS
    Note:

    As you go through the wizard, you can click Next to move through each step of the workflow, or click the tab that you want to work with. You do not need to perform workflow steps in order, and you can always go back to a step to change its settings.

  5. Search for a web map to add to your slide by doing one of the following:
    • From the drop-down menu, choose the area of your ArcGIS organization to search.
    • Type one or more keywords in the search field and press Enter.
    • Click Favorites to list the items that you've marked as a favorite in ArcGIS.
    • Type one or more keywords in the Search field and press Enter.
      Tip:

      To search using tags, type the keyword tags: followed by the name of the tag you want to find; for example, type tags:myTag. The tags keyword must be lowercase.

    The ArcGIS data pane shows the results of your search.

    Search results
  6. To sort the results, click the Sort button Sort search results

    You can sort by relevance, date modified, title, view count, or owner.

  7. To filter the search results, click the Filter button Filter search results.
    • Check the Only show content within map area check box to restrict the search results to the current map extent.
    • Filter by categories, item type, date modified, date created, tags, shared state, or status. Click to expand a section and choose an option. Click Clear to remove the filter.
  8. From the search results, click a web map to view detailed information about it. Click the name link to view the author's profile in ArcGIS.
  9. Find the map you want and click its Add button Add map to slide.

    You can also add the layer by clicking Add to map in the item details pane. Click either button again to remove the map from the slide.

    The web map is added to the slide and the view zooms to display the full extent of the map.

  10. Click Next.

    The Choose layers and legend keys tab opens, displaying layer cards for all the layers available in the web map you selected.

    Visible layers are included in the map slide by default. Layers that were hidden when the web map was shared are available but hidden in the PowerPoint map slide.

  11. Click the Show layer button Show layer on mapon a layer card to include that layer in your map slide. Click Hide layer Hide layer from map on layers you don't want to include.
    Choose layers to include in your map slide
  12. To add map keys to the legend, click the Add keys button Add keys to legend on the layer card.
    Note:

    The legend window has a maximum height of 350 pixels. If the number of selected keys exceeds the space allowed, an error occurs. Remove map items before adding new ones to the legend.

  13. To configure the map legend, do the following:
    • Click and drag map keys in the legend to change their order
    • Click Edit to change the name of a map key
    • Click Delete to remove a key from the legend
    • Click the Theme button Legend theme to change the theme for the legend pane. Clicking the button toggles between Light (white background and black text) and Dark (grey background and white text).
      Note:

      • Configurations set here apply only to the legend. They do not affect layer names or map order, nor does the theme affect the map itself.
      • The legend is added to the map-enabled slide as a static image. When you activate the map, the map moves to the forefront of the slide and may hide the legend.

  14. Click Next.

    The Choose layout tab opens, showing various slide layout options.

  15. Choose the layout to use for the map-enabled slide.

    Choices include the following:

    • Default layout—The map is added to the layout of the current slide.
    • Fill right—The map fills the right side of the slide's content area.
    • Fill bottom—The map fills the bottom half of the slide's content area.
    • Fill slide—The map fills the entire content area of the slide.

  16. Click Next.

    The Review and insert map tab opens, showing a preview of the map and legend on the slide. Review the size, extent, and zoom level of the map and make any necessary changes. Drag the legend to reposition it.

    Map preview
  17. Click Insert map to add the map to the current slide.

    The wizard closes and the map-enabled slide appears. In Design mode, the map and legend appear as two static images; you can resize each image and reposition them on the slide as desired. To interact with the map, you must be in Slide Show mode and activate the map to make it dynamic.

    Note:

    Some users may experience abnormal behaviour when using ArcGIS Maps for Office in PowerPoint if their monitor is set at a resolution greater than 2560 x 1600 and with a scaling of over 100%. For more information, see Esri Knowledge Base article 19087 related to high-resolution monitors.

Edit an existing map

Using the Edit Map wizard, you can quickly edit a map that was previously added to a slide.

Note:

You cannot edit maps that were added from Excel. Those maps are created as static images and cannot be modified in PowerPoint.

To edit an existing map slide, do the following:

  1. If you aren't already signed in, click Sign in on the ArcGIS Maps ribbon to sign in to your ArcGIS account.
  2. In your presentation, browse to the slide that contains the map you want to modify and click the map image on the slide.
  3. On the ArcGIS Maps ribbon, click Edit Map.

    The map preview page appears, displaying the current settings for your map.

  4. Click Back to return to the map slide wizard.
  5. Click the appropriate tab to make the necessary modifications. Do one or more of the following:
    • To change the map, click Browse maps and choose a new map.

      The existing map will be replaced on the slide and changes you made previously will be lost.

    • To change the layers that appear on your map slide, click Choose layers and legend keys and change the current selection using the Show layer Show layer on mapand Hide layer Hide layer from map buttons on the layer cards.
    • Change the legend configuration options.
    • To change the slide layout, click Choose layout and choose a different layout from the available options.
  6. When you've completed your changes, click Review and insert map.

    Review the size, extent, and zoom level of the map and make any necessary changes. Drag the legend to reposition it.

  7. Click Insert map.

    The wizard closes and the map is updated in the slide. To interact with the map, you must be in Slide Show mode and activate the map to make it dynamic.

Activate the map

When you add a map to a slide, the map and legend appear as two static images on the slide while you're working on the presentation. When you switch to Slide Show mode, clicking the Unlock map button on the map brings the map to the forefront of the slide and makes it dynamic. The map legend remains a static image.

Note:

You must be signed in to ArcGIS to activate a map-enabled slide.

To activate a map on a slide, do the following:

  1. Open your PowerPoint presentation in Slide Show mode.
  2. On the map-enabled slide, click Unlock map Unlock map on the map.

    The map becomes fully dynamic, allowing you to zoom in and out, pan across the map, and click features to display detailed information about locations.

  3. To place the map in full-screen mode, click the Full screen button Full screen presentation on the map.

    The map expands to fill the entire display area, hiding the legend and any other elements on the slide.

    Note:

    When you activate the map, the map moves to the forefront of the slide and may hide the legend and other slide elements.

    Layer cards show all the layers available in the web map, including any layers that were turned off in the Add Map wizard. Click Show layer Show layer on map or Hide layer Hide layer from map to hide or display layers on the map. Click the Show layer legend button Show layer legend to view that layer's symbology.

  4. To resume your presentation, deactivate the map by clicking the Lock Map button Lock map on the map, or press the Escape key.