Organization survey and settings management

You can manage all surveys in an organization and organization-wide settings for Survey123 on the Organization page of the Survey123 website. This page is only available to organization administrators, or users with a role that includes the Organization website privilege. To learn more about privileges, see Administrative privileges in ArcGIS Online or Administrative privileges in ArcGIS Enterprise.

Manage surveys

Surveys are managed by administrators in the same way as an owner would manage a survey. On the All surveys tab on the Organization page of the Survey123 website, you can see all surveys in your organization. As an administrator, you can do the following:

  • Filter surveys by organization member.
  • Update survey information, republish, or change sharing permissions for any survey.
  • Add report templates to any survey.
  • Change ownership of a survey from one organization member to another.

Note:

When changing the ownership of a survey, the ownership of linked content, printed reports, and exported data is not changed. If the survey was created from an existing feature layer, the ownership of the source feature layer item is not changed. Ownership of report templates and feature layers that were generated by Survey123 is changed. The Associated items table, shown during the change of ownership step, lists all associated items and indicates whether the ownership of each item is changed.

Organization settings

An organization administrator can configure settings that apply to all Survey123 users. On the Organization page of the Survey123 website, click the Settings tab to view or modify these settings.

These settings change the behavior of the Survey123 field app, the Survey123 web app, and Survey123 Connect for all users in your organization. The following table indicates where each setting is honored.

Note:

Organizational settings will only apply to public surveys if Allow anonymous access to your organization is enabled for your ArcGIS organization. For more information, see Configure security settings in ArcGIS Online or Configure security settings in ArcGIS Enterprise.

General settings

SettingDescriptionSurvey123 field appSurvey123 web appSurvey123 Connect
Shared theme

Override the default application theme with the colors and logo in your organization's shared theme. For more information, see Shared theme in ArcGIS Online or Shared theme in ArcGIS Enterprise.

Yes

Yes

Yes

Tutorials tab

Show the Tutorials tab. The content on the Tutorials tab is regularly updated from online sources.

Not applicable

Not applicable

Yes

Community tab

Show the Community tab. The content on the Community tab is regularly updated from online sources.

Not applicable

Not applicable

Yes

Map settings

SettingDescriptionSurvey123 field appSurvey123 web appSurvey123 Connect
Default map

Select the default map used in a survey. The survey owner can override this setting on a per-survey basis. The organization basemap is the default.

Yes

Yes

Yes

Map gallery

Select the group whose web maps will be shown in the map gallery. The organization basemap gallery is the default. All basemaps used in the Survey123 field app must use the Web Mercator Auxiliary Sphere projection. Basemaps with other projections can only be used in the web app.

Yes

Yes

Yes

Survey settings

SettingDescriptionSurvey123 field appSurvey123 web appSurvey123 Connect
Require update

You can require users to update a survey if a newer version is available. Users cannot access the survey until it has been updated. The survey owner cannot override this setting.

Yes

Not applicable

Not applicable