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Configure Parks and Grounds Management

ArcGIS Online    |    |   Help archive
ArcGIS OnlineArcGIS Enterprise11.511.411.311.110.9.1

In this topic

  1. Organize your data
  2. Load data from a shapefile or file geodatabase
  3. Configure parks and grounds maps
  4. Administer field assignments
  5. Modify service request types
  6. Share request form with the public

Parks and Grounds Management can be used to inventory assets, understand asset condition, and communicate changing asset conditions that impact services.

In this topic, you'll learn how to configure the Parks and Grounds Management solution to meet specific needs in your organization.

Tip:
As you configure the solution, record the configurations or alterations you make with each version in a change log. This information will be valuable if you upgrade to a new version and need to evaluate the effort required.

Organize your data

Before an organization can effectively manage and assess the quality of its parks and grounds assets, it must create an accurate inventory of the location and characteristics essential to the care and maintenance of those assets. To help organizations with this task, the Parks and Grounds Management solution includes a collection of feature layers to store and visualize parks and grounds asset information:

Feature layerDescription

ParksGroundsAssets

A feature layer used to store parks and grounds assets.

ParkRecreationFacilities

A feature layer used to store natural spaces set aside for recreation or the protection of wildlife or natural habitats.

Load data from a shapefile or file geodatabase

Parks and Grounds Management can be used to inventory assets, understand asset condition, and communicate changing asset conditions that impact services.

Review the layers provided with the solution and determine what source data you want to load. Then, load your existing data into the layers provided with the solution before sharing the maps or applications.

To load data from a shapefile or file geodatabase, complete the following steps:

  1. Create a .zip file of your shapefile or file geodatabase.
  2. Sign in to your ArcGIS organization and browse to the feature layer that you want to populate.
  3. From the item page, click Update Data.
    Tip:

    You may need to click the expand button Expand to see all options.

  4. Follow the steps in the Update data wizard to load your data.
    5. Tip:

    For more information about uploading data, see Manage hosted feature layers—Append data to layers.

    Tip:

    For more information about how to load data using the Append tool in ArcGIS Pro, see Append (Data Management).

Configure parks and grounds maps

The Parks and Grounds Management solution uses feature templates and unique symbology to simplify the collection and visualization of parks and grounds assets. Organizations may want to configure their set of parks and grounds assets by adding more feature templates and updating unique symbols.

In this workflow, you will modify asset types, apply unique symbology, and update feature templates used to define and simplify data collection for parks and grounds assets.

Modify asset types

Asset types are defined on the parks and grounds layers and appear in the Parks and Grounds Inventory app and the Parks and Grounds Field Map. In some cases, you may want to modify asset types to meet your organization's needs.

To modify asset types, complete the following steps:

  1. Sign in to your ArcGIS organization and browse to the ParksGroundsAssets feature layer.
  2. From the item page, click the Data tab.
  3. Click the Fields button Fields.
  4. If your hosted feature layer contains more than one sublayer, use the Layer drop-down menu to choose the sublayer that contains the field you need.
  5. From the Layer drop-down menu, choose Amenities.
  6. Click the Amenity Type field.
  7. Scroll to the Domain section and click Edit.
  8. Click Add value and type a new label and code to add it at the end of the list.
  9. Optionally, perform any of the following edits:
    • Drag a label and code pair to a new location to reorder the list.
    • Click Find values to add to the domain list any unique values in the layer that are not presently included in the domain.

      The Find values option near the top of the Manage domain pop-up

    • Click Add value and type a new label and code to add it at the end of the list.
    • To insert a new label and code pair before an existing pair, check the box next to the label and code pair, click the Options button Options next to it, click Add above, and populate the new label and code.

      The Add above option inserts a row above the selected row.

      Choose Add above from the Options menu to insert a row above the selected row.

    • To insert a new pair after an existing pair, check the box next to the label and code pair, click the Options button Options next to it, click Add below, and populate the new label and code.

      The Add below option inserts a row beneath the selected row.

      Choose Add below from the Options menu to insert a row below the selected row.

    • To change a label or code value, type a new value in the appropriate field.
    • To delete one label and code pair, click the Options button Options next to the label and code pair and click Delete.

      The Delete option deletes the selected row.

      Choose Delete from the Options menu to delete the selected row.

    • To delete multiple label and code pairs, check the box next to every pair you want to delete and click Delete selected at the top of the Manage domain window.
      Tip:

      To select all label and code pairs, check the box next to Label (displayed value).

  10. When you finish editing the list of suggested values for a field, click Save.

Update symbology

The Parks and Grounds Management solution uses unique symbology to visualize parks and grounds assets. Organizations may want to configure their set of parks and grounds assets by adding unique symbols for additional asset types.

To use the SVG symbols used in the Parks and Grounds Management web maps, you will need to download the Government Pro Style style file and share it as a web style. See Share a web style to share and publish a style from ArcGIS Pro to your ArcGIS organization. After sharing the web style, the style can be used in Map Viewer.

Note:

For more information, see the Use Published 2D Symbols in ArcGIS Online blog post.

To add a unique symbol to the web maps used in the Parks and Grounds Management, complete the following steps:

  1. Verify that you are signed in to your ArcGIS organization and browse to the ParksGroundsAssets feature layer.
  2. Click the Overview tab.
  3. From the item page, click Open in Map Viewer.
  4. Click Open in Map Viewer.
  5. In the Layers pane, click the layer to select it.
  6. On the Settings (light) toolbar, click Styles Styles.
  7. In the Pick a style section, click Style options on the style card.
  8. Check the check box next to each category.
  9. Click Move to group and select the group to which the category will be moved to.
  10. In the Style options pane, click the symbol.
  11. Click Done.

Update feature templates

The Parks and Grounds Management solution uses feature templates to simplify data collection and creation by preconfiguring attributes. Parks and grounds feature templates are stored in the ParksGroundsAssets feature layer.

To update feature templates, complete the following steps:

  1. Verify that you are signed in to your ArcGIS organization and browse to the ParksGroundsAssets feature layer.
  2. From the item page, click Open in Map Viewer.
  3. On the Contents (dark) toolbar, click Layers to open the Layers pane, and then select the Amenities layer.
  4. With the feature layer selected, click Configure editing Configure editing on the Settings (light) toolbar and click Templates Templates.

    The Configure templates window appears.

    When you open the Configure templates window, you will be prompted with a warning message that one or more templates are out of sync with the layer's style.

  5. Click Update to sync the template with changes made in the Style options pane.
  6. Click Reposition Reposition and drag the template to a new location in the Templates list. Alternatively, click Reposition and select an option under Reorder to move the template up or down in the Templates list.
  7. Click Duplicate Duplicate to make a copy of a template.
  8. Update the display name, description, or default values in the Properties section.
  9. Click Delete Delete to delete a template.
  10. Click a template to select it, and then update the display name, description, or default values in the Properties section.
  11. Click Undo Undo to undo the most recent change. Click Redo Redo to redo the most recent change. Click History History to see a list of all template changes made during the current editing session. Click Save Save to save your changes.
  12. When you finish configuring templates, click OK.

    Your changes are saved to the hosted feature layer.

Administer field assignments

The Parks and Grounds Management solution can be used to manage work such as data collection, routine and ad-hoc inspections, and maintenance assigned to maintenance workers. Types of assignments appear in the Parks and Grounds Assignments app used by maintenance workers as well, the Parks and Grounds Assignments ArcGIS Workforce project, and the Parks and Grounds Management Center app.

The Parks and Grounds Management solution includes several assignment types. In some cases, you may want to modify assignment types to meet your organization’s needs. Mobile workers and dispatchers also need to be assigned roles in the Parks and Grounds Assignments ArcGIS Workforce project.

Administer parks and grounds assignments

To administer parks and grounds assignments, complete the following steps:

  1. Verify that you are signed in to your ArcGIS organization and click the Apps button Apps in the header of the site.
  2. From the app launcher, click Workforce to open the app.
  3. Under Projects, hover over the Parks and Grounds Assignments project, and click Configure.
  4. Click the Assignment Types tab.
    5. In the Assignment Type section, review existing types and identify ones that are not applicable and ones that are missing.
  5. Type a new assignment type in the Enter a new type text box and click the + Type button.
  6. To remove assignment types, click the X button.
  7. Click the Users tab.
  8. From the Project Role menu, assign the user either the dispatcher role or mobile worker role.
  9. Click +User.
  10. Click the Advanced tab.
    11. Each assignment type is integrated to the Parks and Grounds Field Map. This allows maintenance workers to access the Parks and Grounds Field Map from the ArcGIS Workforce app. As you add new assignment types, you may want to add the Parks and Grounds Field Map integration.
  11. In ArcGIS Field Maps, click Edit on any of the existing Parks and Grounds Field Map integrations.
    12. Check the box next to the new assignment type. Click the Next button.
  12. Click the Done button.

Modify service request types

The Parks and Grounds Management solution can be used to solicit requests for service from maintenance workers as well as the public. Service request types appear in the Parks and Grounds Request Internal and Parks and Grounds Request ArcGIS Survey123 forms.

The Parks and Grounds Management solution includes several service request types. In some cases, you may want to modify service request types to meet your organization’s needs, for example you may want some requests to be available to maintenance workers using the Parks and Grounds Request Internal form that are not available to the public using the Parks and Grounds Request form.

  1. Start ArcGIS Survey123 Connect and sign in to your ArcGIS organization.
  2. Click Parks and Grounds Request to download the survey.
  3. In the Download window, click Download and click OK.
  4. Click Parks and Grounds Request to open the survey.
  5. On the left, from the side toolbar, click the XLSForm button.
  6. At the bottom of the Microsoft Excel spreadsheet, click the choices tab.

    This tab comprises all the selectable options for survey questions.

  7. In the list_name column, type reqtype.
  8. Type the new service request type in the name and label columns.
  9. Repeat steps 7 and 8 for each new service request type.
  10. Save and close the Microsoft Excel spreadsheet and preview your changes in ArcGIS Survey123 Connect.
  11. In ArcGIS Survey123 Connect, in the left toolbar, click Publish to publish your changes.
  12. Click Publish survey to publish your changes, and then click OK.
  13. Click Parks and Grounds Request Internal to download the survey.
  14. Repeat steps 3 through 12 to add new service request types to the Parks and Grounds Request Internal form.

Share request form with the public

The Parks and Grounds Request form can be used by the public to submit service requests. For the public to access the form, it must be shared with everyone. The form can be incorporated into the Outdoor Recreation site that is part of the Recreation Outreach solution or shared with your organization's website.

To share items with the public, complete the following steps:

  1. Verify that you are signed in to your ArcGIS organization and browse to the Parks and Grounds Management folder.
  2. Next to each of the following items, check the check box:

    NameItem type

    Requests_submit

    Feature layer (hosted, view)

    Parks and Grounds Request

    Form
  3. Click Share.
  4. In the Share window, click Everyone (public) and click Save.

    The Warning: Sharing editable layers publicly message appears notifying you that you are sharing editable layers publicly.

  5. Click Update.

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In this topic
  1. Organize your data
  2. Load data from a shapefile or file geodatabase
  3. Configure parks and grounds maps
  4. Administer field assignments
  5. Modify service request types
  6. Share request form with the public