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Configure credits

The management and control of expenditures is an important component of the efficient administration of any organization. Storage, analytics, premium content, and publishing content are operations that consume credits associated with your ArcGIS Online organizational subscription.

One way to maintain a well-balanced credit budget is to enable and configure credit budgeting and allocation tools. You can enable credit budgeting to manage organizational credits for transaction-based services and tools such as geoenrichment and spatial analysis. Assign a flexible allocation of credits to some or all organization members, or set a default allocation for new members. An allocation of any amount can be assigned to members one at a time or as part of a bulk operation. Allocations for members can be modified at any time.

Tip:

In addition to these tools, ArcGIS Online offers other strategies for managing, estimating, and monitoring credit usage in your organization. To learn more, see Understand credits.

Enable credit budgeting

As a default administrator, you can enable credit budgeting on transaction-based services and tools such as geoenrichment and spatial analysis. Budgeting does not apply to organizational credits used for storage of files, feature layers, and tiles; for app-related activities; or for premium content accessed through a configured resource proxy.

To enable credit budgeting for your organization, follow the steps below.

  1. Verify that you are signed in as an administrator of your organization.
  2. At the top of the site, click Organization and click the Settings tab.
  3. Click Credits on the left side of the page.
  4. Under Credit Budgeting and Allocation, check Enable credit budgeting tools.
  5. Optionally check the box to show each member's available credits on their profile page.

Once you verify that you want to continue enabling credit budgeting, you can start setting a default allocation for the organization or allocating credits to members. For automatic and preestablished accounts, you can also allocate credits as part of the invitation process.

Set default allocation

To set a default allocation of credits for new members, you can specify one of two settings—an explicit number of credits or no allocated limit, which is equivalent to the organization’s total number of credits.

  1. At the top of the site, click Organization and click the Settings tab.
  2. Click Credits on the left side of the page.
  3. Click Set Default Allocation.
  4. Type the number of default credits to provide each new member or select No allocated limit. Click Set.

Allocate credits to members

Whether you’re allocating credits to members in bulk or to an individual member, you can specify one of two settings—an explicit number of credits or no allocated limit, which is equivalent to the organization’s total number of credits.

Allocate credits in bulk

To allocate credits to several members at once, follow the steps below.

  1. At the top of the site, click Organization and click the Settings tab.
  2. Click Credits on the left side of the page.
  3. Click Manage Budget.
  4. In the window that appears, search for members by name, group, or role, and then filter by user type.
  5. To select members, click the name or names from the filtered members list or click Add All. Click a name to remove it from the Selected Members list. Click Next.
  6. Specify the number of credits to provide each of selected member by typing a number of credits or select No allocated limit. Click Allocate.

Allocate credits to an individual member

To allocate credits to an individual member, follow the steps below.

  1. At the top of the site, click Organization and click the Members tab.
  2. Do any of the following to find the member in your organization:
    • Use the search field and drop-down menu options to search by the member's full name, first name, last name, or user name.
    • Use any of the filters to narrow the list of members.
    • Use the Sort by button Sort by above the member list to sort the list as desired. You can also change the sort direction.
  3. Click the More options button More options for the member to whom you want to allocate credits, and click Manage credits.
  4. Set allocation to a specific number of credits or no allocated limit and click Allocate.

If members exceed their allocated credits

Some members may use ArcGIS credit-consuming functionality extensively and, in the process, exceed their initial credit allocation. If this happens, designated administrators will receive an email notification that the member has exceeded their allocation. The member will also receive a notification advising them that one or more administrators have been notified that their ability to perform batch geocoding, network analysis, spatial analysis, geoenrichment, demographics, elevation analysis, and tile generation will be suspended until their administrator updates their allocation. As a designated administrator, you can either set their allocation to no allocated limit or provide them with additional credits using the same tools you used to make the original allocations. Alternatively, you can contact them directly to confirm that no additional credits will be allocated to them.

Disable credit budgeting tools

If you decide that you no longer want to manage your organization’s credits with the credit budgeting tools that are available, no credits will be lost, but individual credit ceilings will be removed and any individual's suspended privileges will be restored. In addition, the Credits remaining column in the Members table will no longer appear, and the Manage credits option will not be available for individual members.

To disable the credit budgeting functionality, follow the steps below.

  1. At the top of the site, click Organization and click the Settings tab.
  2. Click Credits on the left side of the page.
  3. In the Credit Budgeting and Allocation section, uncheck Enable credit budgeting tools.
  4. In the pop-up that appears, click Disable to confirm that you want to disable credit budgeting.

Considerations for credit budgeting

  • When you’ve enabled credit budgeting, the Members table displays an additional column that lists the credits remaining of the allocated limit specified for each organization member. When the administrator allocates a specific number of credits, they are listed in the grid immediately upon allocation. If the administrator specifies no allocation limit, No limit displays for that member. As members use credit-consuming functionality in ArcGIS, their available credits and the total number of your organization’s credits will decrement. If the administrator updates a member’s allocation, their available credits may increment or decrement.
  • Some of your organization’s total number of credits may be consumed through storage, premium content accessed through a configured resource proxy, and app-related activities, which are not included in credit budgeting. You may find it advisable to maintain your budget with these activities in mind.
  • Make sure to specify at least one administrative point of contact in the Administrative Contacts section of the organization's general settings. The designated administrator or administrators will receive a notification when a member has exceeded their credit allocation and will also be listed in the notification sent to the member.
  • When you enable credit budgeting and the option to show available credits on profile pages, but don't allocate specific credit amounts to members, member profiles will indicate available credits as equivalent to the organization's total available credits.