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Geotag documents

After adding layers to the map from SharePoint or ArcGIS, you can set geotagging attribute for each layer. Then, you can geotag your ArcGIS for SharePoint content so that it can be quickly located by clicking a relevant feature on the map.

Types of geotagged documents

You can geotag the following types of SharePoint content from your SharePoint site collection:

  • Documents—Choose one or more documents to tag using a reference layer's geotagging attribute.
  • Document sets—You can geotag an entire document set. When you geotag a document set, the generated metadata applies only to the document set; the individual documents contained in the set are not geotagged.
  • Picture libraries—Choose one or more digital photos or graphics to tag using a reference layer's geotagging attributes. Supported file formats include PNG, GIF, JPG, JPEG, and BMP. Audio and video files are not supported.
  • Videos—Choose one or more videos to geotag. Supported formats include MP4, QT, SWF, and GIF.
  • Folders—When you geotag a folder, only the files in the folder are tagged using the layer's geotagging attribute; the folder cannot be tagged. When your selection includes a folder, all items in the folder will be tagged recursively. If you want to tag specific documents in the folder, you need to open the folder and make the selection.

Any file that has been added to a document library or document set can also be geotagged.

Set geotagging attributes

After you add data to the map, you can specify which attribute from a layer's data to use for geotagging. Later, when users drag documents onto the configured layer, that attribute is used to generate a geospatial tag (or geotag) for those documents. This allows users to find documents related to a specific location by clicking the appropriate location on the map. You can specify one spatial attribute for each reference layer in your map.

  1. Place the map in edit mode.
  2. If the layer containing the attribute you want to use for geotagging has not already been added to the map, add it from SharePoint or ArcGIS.
  3. From the map tools, select Geotag and geosearch Geotag and geosearch.

    The geotag and geosearch tools appear with Configure attributes Configure attributes selected by default.

    Configure attributes pane

    Note:

    At least one feature layer must be present in the map before documents can be geotagged.

  4. Select the layer you want to use for geotagging using the drop-down menu.

    The layer's attributes are displayed.

  5. Select an attribute to use for geotagging by checking the attribute's check box.
    Tip:

    Hover over a data attribute to see a preview of its tags. The first five unique values are displayed.

    Data attribute tags

    Once an attribute is selected, the Geotag documents button Geotag documents is enabled.

Geotag your documents

The following steps allow you to geotag different types of documents.

  1. From the map tools, select Geotag and geosearch Geotag and geosearch.

    The geotag and geosearch tools appear with Configure attributes selected by default.

  2. From the geotag and geosearch tools, select Geotag documents Geotag documents.

    A list of document libraries appears on the SharePoint site.

  3. If necessary, click the Subsite picker button Subsite picker to change the subsite and browse for other content.

    Subsite picker with content

  4. Select a document library to view its contents.

    Document library with contents

    Note:

    If an item is already geotagged, click the Geotag documents button Geotag documents to view the document tags associated with the item.

    Documents with tags visible

  5. Click the Close button Close or the Back button Back to return to the library.
  6. Select an item and drag it to a location on the map to geotag it.

    The item is tagged and a pop-up appears with information about the tags to be used.

    Tags information and pop-ups

    Note:

    You can continue working with the map, while tagging is in progress. When an item is successfully tagged, a confirmation message appears.

  7. To remove document tags mentioned in step 4, click the Close button Close next to the tag name.
  8. Click the Launch button Launch next to the document in the document library to open it in a new window.
  9. Hover over a document to preview its contents.

    Geotagged document preview