When you add data to your map in ArcGIS for SharePoint, you can use that data as a reference layer for geotagging documents. Layers and their specified attributes provide context for the geotag and geosearch features. You must have edit, design, or contribute permissions to add and configure the map.
As a SharePoint user, you can use the map to tag all your SharePoint documents with location-based tags that allow you to quickly find those documents by clicking features on a reference layer on the map.
When you drag a document (or multiple documents) from the list of documents in your SharePoint site onto a location on the map, ArcGIS for SharePoint automatically generates geotags for those documents using the attribute specified for each layer at that location. There's no need to save the map or the SharePoint page. Once you've geotagged your documents, you're finished.
Later, you can quickly retrieve the appropriate documents by clicking the location on the map or by typing specific keywords.
For example, imagine you're an oil company worker with several wells located all over the United States. Each well has a variety of information and safety documents and related safety data sheets that provide crucial information about procedures to follow in the event of a fire or spill.
You can add reference layers that identify states, counties, and the location of each well. You can configure each layer with a specific geotagging attribute to use when generating geotags. For example, the States layer may use the STATE_NAME field; the Counties layer, the COUNTY field; and the Oil Wells layer, the WELL_IDfield.
You have a document set that contains all safety documents related to oil well 1002. Drag all the related documents onto the location of that well on the map. If the State, Counties, and Oil Wells layers are all visible and configured, your document set is automatically geotagged using the STATE_NAME, COUNTY, and WELL_ID tags. You can add or remove geotags at any time.
Now, if there is an emergency at well 1002, you can retrieve all relevant documents by clicking the well's location on the map.