Use Homeless Point-in-Time Counts

Homeless Point-in-Time Counts delivers a set of capabilities that help you capture surveys during counts, visualize the extent of homelessness and filter key metrics captured in the survey, and export this information in a report that can be delivered to HUD.

In this topic, you’ll learn how to use the solution by assuming the role of a user and performing the workflows below.

Conduct point-in-time counts

You’ll assume the role of a volunteer conducting an interview for a homeless point-in-time count.

To conduct a point in time count follow the steps below.

  1. In a browser, go to the Homeless Count survey.
  2. In the Homeless Counts survey, provide the following information:

    Note that many of the questions will appear based upon the previous answer.

    Surveyor name

    Type your name.

    Is the person in a shelter?

    Select Yes

    What is the name of the shelter/program?

    Type Hesed House.

    What is the type of shelter/program?

    Select Emergency Shelter.

    Are you able to survey this person?

    Select Yes

    Can I have 10 minutes of your time?

    Select Yes

    Did another volunteer or survey worker already ask you questions about where you are staying tonight?

    Select No

    Including yourself (Person 1), how many adults are there in your (their) household, who are sleeping in the same location tonight?

    Type 1

    How many children <18 are there in your (their) household, who are sleeping in the same location tonight?

    Type 2

  3. Proceed with the interview by filling in the following questions.
    • For all of the Household Questions, enter any values you wish as if you were conducting the interview.
    • For Location type 659 S River St, Aurora, IL 60506 in the search box and press Enter.
  4. Click Submit.
  5. While using the app, you use the Survey123 mobile app in which you can use your current location from your mobile device GPS.

If you don't have the Survey123 mobile app, you can download it for free as a mobile app from the App Store, Google Play, or Amazon. Alternatively, you can download it for free as a desktop app from the  ArcGIS Survey123 resource page.

Visualize point-in-time data

You’ll assume the role of staff from a health and human service agency that would like to see the results in real time of the point-in-Time count.

  1. In a browser, go to the Homeless Count Dashboard.
  2. Zoom around on the map to note how the heat map changes based upon the extent of the map. All information entered in the Homeless Counts survey will automatically appear in this dashboard when submitted.
  3. To the left of the app, click the arrow to expand the pane to filter.
  4. Under Gender, click Male. Notice how the map and all associated charts change.
  5. Under Gender, click All.

    Examine the other filters on the map.

  6. Close the dashboard when done exploring the various filters.

Examine point-in-time data details

You’ll assume the role of staff from a health and human service agency that would like to see more in-depth results from the point-in-time data.

  1. In a browser, go to the and Sign In.

    The following steps assume you are the owner of the survey or it is shared with you. If you are not the owner, you can see similar results by using the Homeless Count Results sample.

  2. Click the Homeless Count survey.
  3. Click the Analyze tab.
  4. Scroll down to examine the various questions that were asked during the survey.

    The results will visualize the data differently depending on the type of data collected.

  5. Click the Filter icon in the upper left corner of the app.
  6. Select What is the type of shelter/program? In the Surveyor name drop-down menu.
  7. Select Emergency Shelter in the drop-down list for the value.
  8. In the bottom of the filter panel, click Apply.

    All of the associated data and charts are now filtered.

  9. In the upper right corner of the app in the green bar, click Data.
  10. Click any individual record in the table to see the details of that survey.

You can Export the data and create reports from this data.

Generate HUD Report

The Department of Housing and Urban Development (HUD) has specific guidelines that govern how Continuums of Care must report the results of their point-in-time counts. The Homeless Point in Time solution accounts for these requirements in the data schema and provides a tool that will generate a Microsoft Excel workbook in the format required by HUD.

  1. In a browser, go to your content in your ArcGIS Online organization and find the HUD Report ArcGIS Notebook included with the solution.
  2. Browse the instructions included with the notebook.

    There are two cells that will need to be executed. The first gives the notebook the ability to create excel spreadsheets and may take a couple minutes to execute. The second cell creates the spreadsheet.

  3. Upon completion of the notebook, click the link to the report and download the spreadsheet.

    This HUD Report is a summary of all the individual point in-time surveys that were conducted compiled with metrics that can then be shared with HUD. Each HUD Report is given a date time stamp and stored in your ArcGIS Online account for future reference.