Use Electric Joint Use

The Electric Joint Use solution delivers a set of capabilities that help you manage the joint use permitting process, securely communicate with attachers, perform field verifications, and create an authoritative joint use inventory.

In this topic, you’ll learn how to use the solution by assuming the role of a user and performing the workflows below.

Create joint use attachments

The Electric Joint Use solution provides applications to help electric utility staff in the field and in the office keep joint use attachments accurate.

Conduct joint use inventory in the field

In this workflow, you will assume the role of a mobile worker who needs to be able to record a new joint use attachment in the field.

1. Open ArcGIS Field Maps and sign in to your ArcGIS organization.
2. Tap the Joint Use - Field Worker map to open it.
3. Tap Search and type by the pole Asset ID in the search field.
4. Select the pole to add a joint use attachment.
5. In the form, scroll to the Related section and tap Joint Use.
6. Tap Add to add a new joint use attachment.
7. Fill out the following parameters:

   Owner	Select the attaching company name.
   Type	Select Fiber.
   Height	Type the Height.
   Illegally Attached	Select No.
   Overlashed	Select No.
   Date Recorded	Set to current date.

8. Tap Submit when your joint use attachment observation is complete.

Edit joint use attachments

In this workflow, you will assume the role of a joint use coordinator who needs to edit an existing attachment or delete an attachment that is no longer there.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. Scroll to the Joint Use Applications section and click the Launch App button to open the Joint Use Editor app.
4. Type the pole Asset ID in the Search widget.
5. Click the pole to update the an existing joint use attachment.

   The Smart Editor widget appears in the left panel by default, which allows you to edit joint use attachments.

6. In the the left panel, under the Related Table/Layer section, click Joint Use.
7. Review the record and edit it as need, and click the Save button or click the Delete button to removed the record.
8. Click the Back button and click the Close button when you are finished editing the joint use attachment record.

Manage joint use issues

Utilities must notify the joint use owner when issues arise with the attachment, such as transfer violations or illegal attachments, and the joint use owners must be able to communicate that the issues have been resolved. The Electric Joint Use solution provides applications for utility staff to collect issues in the field and then office staff can assign them to the correct owner. Joint use owners are provided an application to be able to view open issues and document any that have been resolved.

Create issues in the field

In this workflow, you will assume the role of a mobile worker who is identifying an attachment that needs to be transferred to a new pole.

1. Download ArcGIS Field Maps onto your mobile device.
2. Open ArcGIS Field Maps and sign in to your ArcGIS organization.
3. Tap the Joint Use - Field Worker map to open it.
4. Tap Search to search for the pole that has an attachment that needs to be transferred.
5. Type the pole Asset ID in the search field and tap the correct pole record to open the form.
6. In the form, under Attachments, tap the attaching company button to create a joint use issue.
7. In the form, select Transfer as the issue type.
8. If more than one issue will be collected on the same pole, specify a value for the Placement for each issue.

   If it's the only attachment, a value is not required.

9. Type notes from the issue record in the Field Notes field.
10. Optionally, tap Take photo to take and attach a photo.
11. Tap Submit.

Assign issue to owner

In this workflow, you will assume the role of a joint use coordinator who will be assigning the joint use issue to the attachment owner.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. Scroll to the Joint Use Applications section, and under Manage Joint Use Issues, click the Launch App button to open the Joint Use Issues Manager app.
4. On the left, click the arrow to display the filter panel, use the Phase filter, and select Submitted.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

5. In the Total Issues list, select an issue that needs an attachment owner to be assigned to.
6. In the Issue Details pane, click Add Comment, type comments, and click Submit. Optionally, repeat this step for Internal Comments.
7. In the right pane, click the Edit tab.
8. On the Edit tab, fill out the form. For the Entered Into NJUNS field, follow the steps below based on your response:
   • If your organization is using National Joint Utilities Notification System (NJUNS) as a notification system, select Yes for Entered Into NJUNS. Type the NJUNS ticket number and select Yes or No for the Issue Complete field.
   • If your organization is not using NJUNS as a notification system, select N/A for Entered Into NJUNS. Select the Person Responsible option from the drop-down menu. From the Notify drop-down menu, select whether to notify the person responsible.

   Note:

   To use the notify functionality, complete the configuration steps in the Add utility employees to groups and Configure electric joint use email notifications sections.

9. Click Submit.

Respond to an issue

In this workflow, you will assume the role of a permitting coordinator who will resolve the issue identified by the utility.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. In the header, select the company name associated with your organization.
4. Scroll to the Joint Use Applications section, and under Manage Joint Use Issues, click the Launch App button to open the Joint Use Issues Manager app.
5. On the left, click the arrow to display the filter panel, use the Phase filter, and select Notified.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

6. In the Total Issues list, select an issue.
7. In the Issue Details pane, click Add Comment, type comments, and click Submit.
8. In the right pane, click the Edit tab.
9. On the Edit tab, fill out the form. When the issue is resolved, select Yes for the Issue Resolved field.
10. Click Submit.

Review resolved issue

In this workflow, you will assume the role of a joint use coordinator who will be reviewing the joint use issues that have been resolved.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. Scroll to the Joint Use Applications section, and under Manage Joint Use Issues, click the Launch App button to open the Joint Use Issues Manager app.
4. On the left, click the arrow to display the filter panel, use the Phase filter, and select Resolved.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

5. In the Total Issues list, select an issue that needs reviewed.
6. In the Issue Details pane, click Add Comment, type comments, and click Submit. Optionally, repeat this step for Internal Comments.
7. In the right pane, click the Edit tab.
8. On the Edit tab, select the Issue Complete drop-down menu.
   • If the issue has been resolved, select Yes.
   • If the issue has not been resolved, select No and the issue will be rejected and sent back to the joint use owner to resolve.
9. Click Submit.

Manage joint use permits

Joint use owners must be able to request to attach to poles and view the status of the permit once submitted, and utility staff must be able to view permits and respond accordingly. The Electric Joint Use solution provides an application for joint use owners to submit and view existing permits and the ability to process the permit through the utility's workflow. Utility staff are provided an application that allows them to view new and existing permits and respond to each one in a timely manner.

Submit joint use request

In this workflow, you will assume the role of an permitting coordinator who will request to attach to an electric utility pole.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. In the header, select the company name associated with your organization.
4. Scroll to the Joint Use Applications section, and under Manage Joint Use Permits, click the Launch App button to open the Joint Use Permit Manager app.
5. Use the search to identify the location of a pole your organization wants to request adding an attachment to.
6. Select the pole on the map and click the Create Attachment Request button in the pop-up.
7. Fill out the form with the necessary details.
8. Click Submit.

Approve submitted joint use request

In this workflow, you will assume the role of joint use coordinator who will be reviewing the joint use permit that has been submitted.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. Scroll to the Joint Use Applications section, and under Manage Joint Use Permits, click the Launch App button to open the Joint Use Permit Manager app.
4. On the left, click the arrow to display the filter panel, use the Phase filter, and select Submitted.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

5. In the Total Permits list, select an permit that needs to be reviewed.
6. In the Permit Details pane, click Add Comment, type comments, and click Submit. Optionally, repeat this step for Internal Comments.
7. In the right pane, click the Edit tab.
8. On the Edit tab, select Yes on the Permit Approved drop-down menu.
9. Click Yes for the Make Ready Required field, and type 3000 for the Make Ready Amount field.
10. Click Submit.

Accept make ready amount

In this workflow, you will assume the role of a permitting coordinator who will accept or deny make ready charges required by the utility.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. In the header, select the company name associated with your organization.
4. Scroll to the Joint Use Applications section, and under Manage Joint Use Permits, click the Launch App button to open the Joint Use Permit Manager app.
5. On the left, click the arrow to display the filter panel, use the Phase filter, and select Make Ready Needed.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

6. In the Total Permits list, select an permit.
7. In the Permit Details pane, click Add Comment, type comments, and click Submit.
8. In the right pane, click the Edit tab.
9. Click Yes for the Accept Make Ready field, and click Submit.

Notify make ready is complete

In this workflow, you will assume the role of a joint use coordinator who will update the permit when the make ready work is completed.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. Scroll to the Joint Use Applications section, and under Manage Joint Use Permits, click the Launch App button to open the Joint Use Permit Manager app.
4. On the left, click the arrow to display the filter panel, use the Phase filter, and select Make Ready Accepted.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

5. In the Total Permits list, select an permit.
6. In the Permit Details pane, click Add Comment, type comments, and click Submit. Optionally, repeat this step for Internal Comments.
7. In the right pane, click the Edit tab.
8. Click Yes for the Make Ready Complete field and click Submit.

Complete construction

In this workflow, you will assume the role of a permitting coordinator who updates the permit when construction is complete.

1. Verify that you are signed in to your ArcGIS organization and browse to the Electric Joint Use site.
2. From the item page, click View.
3. In the header, select the company name associated with your organization.
4. Scroll to the Joint Use Applications section, and under Manage Joint Use Permits, click the Launch App button to open the Joint Use Permit Manager app.
5. On the left, click the arrow to display the filter panel, use the Phase filter, and select Approved.

   Tip:

   To pin the filter panel, click the pin in the upper right corner.

6. In the Total Permits list, select an permit.
7. In the Permit Details pane, click Add Comment, type comments, and click Submit.
8. In the right pane, click the Edit tab.
9. Click Yes for the Construction Complete field and click Submit.

Accept joint use attachment

In this workflow, you will assume the role of a joint use coordinator who will update the permit after a field visit to verify the attachment is complete and safe.

1. Open ArcGIS Field Maps and sign in to your ArcGIS organization.
2. Tap Joint Use Permits - Field Verification to open the map.
3. Tap Search and type the pole Asset ID in the search field.
4. Tap Edit.
5. For Accept Attachment, choose Yes.
6. For Overlashed, choose No.
7. Tap Submit once complete.
8. In the form, scroll the Related section and tap Comments.
9. Tap Add and type in comments.
10. Tap Submit.
11. Optionally, repeat steps 8-10 for Internal Comments.