Configure Coronavirus Vaccine Outreach

Learn how to configure the Coronavirus Vaccine Outreach solution to meet specific needs in your organization and load your data if needed.

Share the Coronavirus Vaccine Distribution hub

The Coronavirus Vaccine Distribution hub initiative can be used to facilitate the distribution of the coronavirus vaccine for your community. The initiative template includes a responsive, and accessible, website that can be enhanced with several public-facing applications to help with outreach. ArcGIS Solutions are designed to educate the public, collect public sentiment, and engage volunteers. In addition, there is a complimentary Coronavirus Vaccine Distribution Dashboard solution that includes a dashboard you may want include in the hub.

Share public-facing items

Several maps and apps included in the Coronavirus Vaccine Outreach solution must be shared with everyone to display on the public-facing hub. The solution includes several feature layer views so sensitive or incorrect data is not mistakenly shared. Use the guide below to help determine which items need to be shared with everyone.

To share the Coronavirus Vaccine Outreach maps and apps, complete the following steps:

  1. Sign in to your ArcGIS organization and browse to the Vaccine Locator app.
  2. Open the item page and click Share.
  3. In the Share window, click Everyone (public).
  4. Click Save.
  5. Repeat steps 2 through 5 to share the following items with everyone:

    ItemName

    Web Map

    Vaccine Locator

    Feature Layer (hosted, view)

    VaccineProviders_public

    Form

    Vaccine Eligibility Survey

    Feature Layer (hosted)

    VaccineEligibility_public

    Form

    My Vaccine Experience

    Feature Layer (hosted)

    VaccinationExperienceSurvey_survey

    Web Mapping Application

    I Got Vaccinated

    Web Map

    I Got Vaccinated

    Feature Layer (hosted, view)

    VaccinationExperienceSurvey_public

    Form

    Vaccine Distribution Volunteers

    Feature Layer (hosted)

    VaccineDistributionVolunteers_public

    Hub Site Application

    Coronavirus Vaccine Distribution

Share the monitoring dashboard

The hub site includes a section to place a dashboard to show the public how vaccine distribution is occurring. To deploy the Coronavirus Vaccine Distribution Dashboard solution to help you with monitoring, complete the following steps:

  1. Sign in to your ArcGIS organization.
  2. Click the Apps button Apps in the header of the site and click Solutions.
  3. Search for the Coronavirus Vaccine Distribution Dashboard solution.
  4. Hover over a solution and click View Details to learn more about it. When you decide to deploy a solution, click Get Now.

    Tip:
    You can deploy one or more solutions at the same time. Each solution is accessible on the My Solutions tab when it finishes deploying.

  5. Follow the steps in the Configure Coronavirus Vaccine Distribution Dashboard topic to configure the embedded dashboard.

    Once you have configured the Coronavirus Vaccine Distribution Dashboard, follow the remaining steps to embed the dashboard into the Coronavirus Vaccine Distribution site.

  6. In your ArcGIS organization, browse to the Coronavirus Vaccine Distribution site.
  7. Open the item page and click View Application.
  8. Click the edit button edit to open the site editor.
  9. Scroll to the How Are We Doing section, hover over the card and click the settings button settings.
  10. Click the Select Application button.
  11. Enter Vaccine Distribution Dashboard in the text box and press Enter.
  12. Click Coronavirus Vaccine Distribution Dashboard Experience and click Select.
  13. Click Save and click Publish Draft.

Load vaccine provider information

Coronavirus Vaccine Outreach can be used by health agencies to share data about the locations providing vaccines and current information such as comments and wait times.

To load your community vaccine locations into the Vaccine Locator from a spreadsheet, complete the steps below. If you have an existing spreadsheet of locations, you can skip to step 5. The first steps provide a sample spreadsheet to show expected fields needed.

  1. Sign in to your ArcGIS ArcGIS Online organization and browse to the VaccineProviderLocations CSV item.
  2. Open the item page and click Download.
  3. Once downloaded, open the VaccineProviderLocations.csv file and enter your vaccine location information.
    Caution:

    Do not change the field names or file name.

  4. Save and close the file.
  5. In your ArcGIS organization, browse to the VaccineProviders hosted feature layer.
  6. Open the item page and click  Update Data > Append Data to Layer.
  7. Click Choose File, browse to your spreadsheet, and click OK.
  8. Click Upload and Continue.
  9. Uncheck Update existing features.
  10. Click Show field matching.

    Confirm all fields listed in the Fields column have a corresponding field listed in the Match Field column. If no fields are listed in the Match Field column, click the drop-down arrow for that field, and choose the field name from the spreadsheet that reflects the value shown in the Fields column.

  11. Match the Latitude field to the y match field and the Longitude field to the x match field.
  12. Click Apply Updates.

Configure the vaccine provider app

The Vaccine Locator app provides a way to deliver to the public locations to receive the vaccine. This app has some common configuration options you may want to extend. The app can be extended to allow to directions from your current location or change the appearance of operating hours or current wait times.

Configure directions and legend

Vaccine Locator can be configured to provide directions to the nearest vaccine location. Follow the steps below to connect to a routing service and configure the app to enable directions.

  1. Sign in to your ArcGIS Online organization, if necessary, and browse to the Vaccine Locator app.
  2. Open the item page and click Configure App.

    Close the Welcome to the App Setup Page splash page, if necessary.

  3. In the left side panel, click Interactivity.
  4. If you are in Full Setup mode, click Results and click the Show directions toggle button.
  5. If you are in Express Setup mode, click the Show directions toggle button.
  6. If you are in Full Setup mode, click About and click the Legend and Open legend when app loads toggle buttons.
  7. Click Publish.
  8. Click Confirm.

    The Authorize premium content window will appear indicating the number of credits consumed.

  9. Click Authorize.
  10. Click Launch.

Symbolize by wait times

Staff at each location providing the vaccine can update the current wait times at their respective location using the Vaccine Provider Wait Times app. By default, this information is displayed in the pop-up after a search occurs in the Vaccine Locator app. If most of your locations are providing wait times, you may want the map to reflect this and you can change the legend and display of the map based on how long the wait time is. Before completing the steps below, ensure the vaccine provider Current Wait Times field has been populated.

  1. Sign in to your ArcGIS Online organization, if necessary, and browse to the Vaccine Locator map.
  2. Open the item page and click Open in Map Viewer.
  3. Click the Content tab.
  4. Hover over the Vaccine Providers layer and click Change Style Change style.
  5. Click the Choose an attribute to show drop-down arrow and choose New Expression at the bottom of the drop-down menu.
  6. Click Edit at the top of the window and change the name from Custom to Wait Times and click Save.
  7. Copy the following code and paste it in the Expression editor window:
    var waittext;
    var wait = $feature.waittime;
    if (wait == null)
     {waittext = "No wait times reported";}
    else if (wait <=19) 
     {waittext = "Less than 20 minutes";} 
    else if (wait <=40) 
     {waittext = "Between 20 and 40 minutes";}
    else if (wait <=60)
     {waittext = "Between 40 minutes and 1 hour";}
    else {waittext = "Longer than 1 hour";}
    return waittext
  8. Click OK.
  9. Optionally, change the symbology based on the wait times you see.
  10. Click Done.
  11. Click Save.

The new symbols in the Vaccine Locator map will automatically appear based on the wait time. Optionally, you can label current wait times for each feature.

Format standard operating hours

When a search is performed in the Vaccine Provider Wait Times app, a pop-up appears displaying operating hours. This is a generic text field, as there may be different formats that are provided. However, if you have data for operating hours following the opening hour specification, you can modify pop-ups so the operating hours appear more aesthetically and will allow the public to know whether the location is currently open.

  1. Sign in to your ArcGIS Online organization, if necessary, and browse to the Vaccine Locator map.
  2. Open the item page and click Open in Map Viewer.
  3. Click the Content tab.
  4. Hover over the Vaccine Providers layer and click the More Options More options, and click Configure Pop-up.
  5. Click the Configure button.
  6. Click the View HTML Source button.
  7. Browse to and highlight the following HTML code:
    <div style="font-size: medium; margin: 1em 0px;"><b>Hours</b> <br />{operhours} 
    </div>
  8. Replace the HTML code above by copying the following HTML code and pasting it in the editor window:
    <div style="margin: 1em 0;"><b>Hours</b> ({expression/expr2})
            <div style="display: table;">
                <div style="display: table-cell;">{expression/expr3}</div>
                <div style="display: table-cell; padding-left: 16px">{expression/expr4}</div>
            </div>
        </div>
  9. Click OK to close the Custom Attribute Display window.
  10. Click OK.
  11. Click Save.

The Vaccine Locator map will now display operating hours using the opening hour specification.

Modify surveys

The Coronavirus Vaccine Outreach solution includes surveys to engage with the public to determine eligibility, capture public vaccination experiences, and enlist volunteers. These surveys can be modified to match the needs of an organization. For instance, each state may have slightly different eligibility requirements, or an organization may want to capture more information from volunteers.

Review the preconfigured questions and adjust as necessary to fit your needs.

Configure Vaccine Eligibility Survey and My Vaccine Experience

Modify the Vaccine Locator hyperlink in the Vaccine Eligibility Survey and the I Got Vaccinated hyperlink in the My Vaccine Experience survey to reference the apps deployed with the Coronavirus Vaccine Outreach solution. Follow the steps below to update as plans develop and availability expands.

  1. Install ArcGIS Survey123 Connect.
  2. Start ArcGIS Survey123 Connect and sign in to your ArcGIS Online organization.
  3. Click Vaccine Eligibility Survey or My Vaccine Experience to download the survey.
  4. In the Download window, click Download and click OK.
  5. Click Vaccine Eligibility Survey or My Vaccine Experience again to open the survey.
  6. On the side toolbar, click the Open XLSForm spreadsheet button.
  7. In the Microsoft Excel spreadsheet, click the survey tab.
  8. For Vaccine Eligibility Survey, in the label column, in the eligiblenote question, replace the # in the href tag <a href="#"> with the Vaccine Locator app URL.
  9. For My Vaccine Experience, in the hint column, in the sharestoryq question, enter the I Got Vaccinated app URL between the quotation marks in the href tag <a href="">.
  10. Click the settings tab, in the submission_url column, enter the VaccineEligibility_public or VaccineExperienceSurvey_survey hosted feature layer item URL to the corresponding survey.
    Note:

    To create this URL, concatenate the Item ID with the portal Content Root. The Item ID can be found at the end of the URL immediately following ?id=. For an ArcGIS Online item, the URL looks like the following: https://www.arcgis.com/sharing/rest/content/items/21a6c530b31a4523bdff7gg94c9c5d9a.

  11. Save and close the Microsoft Excel spreadsheet.
  12. In ArcGIS Survey123 Connect, click Publish on the side toolbar to publish your changes.

Update feature layer views

The Coronavirus Vaccine Outreach solution includes a series of views created from the VaccineDistributionVolunteers, VaccineEligibility, and VaccineExperienceSurvey feature layers provided with the solution. Organizations may want to modify the Vaccine Eligibility Survey, Vaccine Distribution Volunteers, and My Vaccine Experience apps by first adding new fields to the feature layer and then configuring the surveys to use the newly created fields. When doing so, you must expose the new fields in the appropriate views.

To add one or more fields to a layer and expose the field to feature layer views, complete the following steps:

  1. Sign in to your ArcGIS Online organization, if necessary.
  2. Add a new field to any of the following feature layers: VaccineDistributionVolunteers, VaccineEligibility, or VaccineExperienceSurvey
  3. Browse to one of the feature layer views: VaccineDistributionVolunteers_public, VaccineEligibility_public, or VaccineExperienceSurvey_public.
  4. Open the item page and click the Visualization tab.
  5. Click the More Options More options and click Set View Definition > Define Fields.
  6. Check the check box next to the new field or fields.
  7. Click Apply.

    The new field is added to the view’s definition.

Modify surveys

To modify a Coronavirus Vaccine Outreach survey, complete the following steps:

  1. Start ArcGIS Survey123 Connect and sign in to your ArcGIS ArcGIS Online organization.
  2. Click a survey and if prompted, download the survey.
    Note:

    If you have not downloaded the chosen survey, you will be prompted to click Download in the Download window, then click OK. You will also need to click the survey again to open it.

  3. On the side toolbar, click the Open XLSForm spreadsheet button.
  4. Edit the survey to reflect your needs.
  5. Click the settings tab, and in the submission_url column, enter a hosted feature layer item URL.
    Note:

    To create this URL, concatenate the Item ID with the portal Content Root. The Item ID can be found at the end of the URL immediately following ?id=. For an ArcGIS Online item, the URL looks like the following: https://www.arcgis.com/sharing/rest/content/items/21a6c530b31a4523bdff7gg94c9c5d9a.

  6. Save and close the Microsoft Excel spreadsheet.
  7. In ArcGIS Survey123 Connect, click Publish on the side toolbar to publish your changes.