Use Pre-Incident Planning

In this topic, you will learn how to use the solution by assuming the role of a user and performing the following workflows.

Manage plans

In communities with many at-risk buildings, determining which buildings are assigned to each crew and when they need to be inspected can be difficult. Fire agencies assign and conduct pre-incident planning inspections throughout their service areas. After pre-incident plans are completed and reviewed, firefighters can use them when responding to structure fires and other emergencies.

Manage pre-incident plan assignments

Program managers can use the Pre-Incident Plan Manager app to identify structures that need a pre-incident plan and then assign and notify fire crews to collect pre-incident plan information on site.

In this workflow, you will assume the role of a program manager who needs to assign pre-incident plans to fire crews.

1. In a browser, sign in to your ArcGIS organization and browse to the Pre-Incident Plan Manager app.
2. From the item page, click View.
3. Verify that you are on the Manage Assignments tab.
4. Click Filters at the top of the table.
5. For Plan Status, click the drop-down arrow and check the Unassigned check box, or set any other filters as necessary.

   Note:

   When you first load your buildings, all plans may be listed as Unassigned or may have blank fields. Click Reset Filter to remove all filters.

6. Click Close.
7. In the table, check a record's check box, and then optionally, click Zoom to zoom to the building on the map.
8. Review the assignment and building details in the Information pane.
9. Click Edit to modify the pre-incident plan assignment for the individual building, complete the necessary fields in the form, and click Update.
10. Optionally, to batch edit multiple pre-incident plan assignments, complete the following steps:
    1. Select multiple records in the table, or use the selection tools in the upper left corner of the map to select multiple buildings.
    2. Click Edit multiple above the table.
    3. Update the assignment information as needed, and then click Update.

Review and edit plans

Program managers can use the Pre-Incident Plan Manager app to review completed site visits, verify pre-incident plan information, and edit building information.

In this workflow, you will assume the role of a program manager who needs to review and edit building pre-incident plans.

1. In a browser, verify that you are signed in to your ArcGIS organization and browse to the Pre-Incident Plan Manager app.
2. Click the Edit Plans tab.
3. At the top of the plans list on the left, click the Filter Plans button.
4. Turn on Site visit completed to see a list of plans where the site visit is complete but the plan has not yet been reviewed.
5. Turn other filters off or on as necessary.
6. Click a building in the list to review its information in the pop-up window.

   Note:

   Alternatively, click the building on the map that you want to review.

7. In the Editor panel on the right, update the information as needed.
8. At the bottom of the form, change the Status field to Reviewed, and then click Update to save the changes to the pre-incident plan .

Create new plans

In this workflow, you will continue the role of a program manager who needs to create a pre-incident plan for new buildings.

1. In a browser, verify that you are signed in to your ArcGIS organization and browse to the Pre-Incident Plan Manager app.
2. Click the Edit Plans tab.
3. In the upper-right, click Plans.

   The Editor panel opens.

4. Zoom to an area on the map where you want to create a new building feature.
5. In the Editor panel, click the New Pre-Incident Plan symbol and draw a building polygon around a building in the map.

   The Create features panel appears, allowing you to enter the plan information.

6. Enter the Building Information, Fire Safety Information, and Contact Information, and then click Create.

   The new building with all the attribute information appears on the map.

Review and edit site considerations

After site visits are completed, program managers can review site considerations to verify their accuracy, and add or edit site considerations if necessary. In this workflow, you will continue the role of a program manager who needs to review and edit site considerations collected in the field.

1. In a browser, verify that you are signed in to your ArcGIS organization and browse to the Pre-Incident Plan Manager app.
2. Click the Edit Plans tab.
3. In the upper right, click Site Considerations.

   The Editor panel opens.

4. Zoom to an area on the map where you want to review site considerations.
5. In the Editor panel, click Select, click a site consideration on the map, and then drag the feature to a new location or update its attributes.
6. Click Update.
You can also add a site consideration to the map.
7. Next to Edit feature, click the Back arrow to return to the Editor panel.
8. In the Editor panel, under Create features, click a site consideration, and then click the map to add it.
9. Complete the form with the relevant information about the site consideration.
10. Click Update.

Conduct site visits

Firefighters can use the Pre-Incident Plan Site Visit map to collect site considerations. When a firefighter receives a new assignment, they can open it on a mobile device in ArcGIS Field Maps. Using the tasks to-do list, they can collect building, occupancy, and fire protection information on site.

In this workflow, you will assume the role of a firefighter who is assigned to complete a pre-incident plan.

Note:

To continue this workflow with your actual data, you will need to go on-site to the building location.

1. Download ArcGIS Field Maps onto your mobile device.
2. Open ArcGIS Field Maps and sign in to your ArcGIS organization.
3. Tap the Pre-Incident Plan Site Visit map to open it.
4. Swipe up to open the list of building pre-incident plans assigned to you.

   Optionally, tap the filter to modify the list of plans.

5. Tap a building plan from the list to open details.

   Note:

   You can also open details by tapping a building on the map.

   The action buttons at the top of the details panel provide options for updating work and interacting with the feature. You may need to scroll and tap More to view all the buttons. Different buttons are visible based on whether the pre-incident plan is unassigned or assigned to the user. The following table describes these actions:

   Button	Action
   Update assignment information	Opens a menu for updating assigned station and assigned shift. This button is available for unassigned pre-incident plans.
   Pick up pre-plan assignment	Changes the status of the pre-incident plan to Assigned, and assigns the task to the signed-in user.
   Directions	Provides directions to the building.
   Add new site considerations	Opens a menu of site considerations to add to the map. To add one, tap a site consideration, tap its type, and enter the relevant information in the form.
   Edit building info	Opens an editable form that contains building pre-incident plan information.
   Take Photo	Opens the camera to take a photo and attach it to the pre-incident plan.
   Finish site visit	Changes the status of the pre-incident plan to Site Visit Completed. Tap this button after completing the site visit.

6. Use the applicable buttons to complete the site visit tasks and add or edit the necessary fire protection features to the assigned location.

   Note:

   After completing some actions such as editing an existing point, you may need to tap the building plan on the map or in the list to reopen the assigned task.

7. When you are finished, at the upper right, tap the check mark or Submit.

   Note:

   Your interface may vary depending on the type of mobile device that you use.

Monitor plans

Fire operations staff can use the Pre-Incident Plan Dashboard app to monitor a pre-incident plan program and site visits.

In this workflow, you will assume the role of a fire operations staff member who needs to monitor the status of pre-incident plans, site visit progress, and the overall effectiveness of the pre-incident planning program.

1. Verify that you are signed in to your ArcGIS organization and browse to the Pre-Incident Plan Dashboard app.
2. From the item page, click Open dashboard.
3. Review the Assignments by Station and Shift chart and note the number of assignments for each station.

   This chart shows whether assignment counts are consistent across stations and shifts.

4. On the left, review the Average Days to Completion chart which shows the average number of days each station is taking to complete assigned pre-incident plan site visits.
5. On the right, review the Pre-Incident Plans list.

   Each item in the list contains the address, status and occupancy classification.

6. Click an assignment in the list.

   The map zooms to the assigned location.

7. Click the Due for Site Visit tab in the bottom right to review the pre-incident plans due for a return site visit.

   Each item in the list contains the address, status, occupancy classification, and date of the last completed site visit.

   Note:

   Some lists and charts are configured to only show features in the current map extent.

8. Use the filters in the banner at the top of the dashboard to explore assignments for each station, shift, status, and occupancy classification.

Access pre-incident plans

Firefighters can use the Pre-Incident Plan Viewer app to view pre-incident plan information during an incident.

In this workflow, you will assume the role of a firefighter who needs to access pre-incident plan information during an emergency incident.

1. Verify that you are signed in to your ArcGIS organization and browse to the Pre-Incident Plan Viewer app.
2. From the item page, click View.
3. In the search box, type the site address for a pre-incident plan and press Enter, or click a location on the map.

   Note:

   On a mobile device with an internet connection, tap Find my Location on the left side of the map when you arrive on scene. Then, tap the building on the map to open the pre-incident plan information.

4. Review the building information, fire safety information, and contact information.

   If a pre-incident plan has been completed for the selected location, all the fire protection features that have been collected will be displayed on the map.

5. Click a fire protection feature, such as a key box, alarm control panel, or utility shutoff.

   An information pane opens with details on the selected fire protection feature.

6. At the top right, click the Export or Print button to save or print the map, and then choose your export options.
7. Optionally, click Set map area, and then draw a box on the map to specify the area that you want to export.
8. Click Export.