Introduction to Special Event Permitting and Operations

Special Event Permitting and Operations can be used to manage special event permits, protect event attendees, and promote special events occurring in the community.

It provides a way to collaborate in a geographic context to simplify the permitting and operations workflows. These integrated apps ensure that permits are routed to the correct person for approval, operation and field staff are coordinated, and necessary event information remains current. Special Event Permitting and Operations is typically implemented by planning, public works, public safety, and other organizations that want to improve event permitting workflows and health and safety planning and to protect participants and the public.

Special Event Permitting and Operations delivers a set of capabilities that help you collect and organize permit apps, develop event site maps and health and safety plans, coordinate the permit review process, share event information with the public, monitor public health and safety operations, and create after-action reports.

Note:

If you do not require the permitting capabilities of this solution, you may be interested in the Special Event Operations solution instead.

Deploy the solution

This ArcGIS solution can be deployed in your ArcGIS organization.

Deploy the solution

See Deploying a solution for more information.

Requirements

Special Event Permitting and Operations requires the following:

• ArcGIS Online
• ArcGIS Survey123
• ArcGIS Survey123 Connect
• ArcGIS Workforce
• ArcGIS Hub

Information products

Special Event Permitting and Operations includes the following information products:

Item	Description	Required user type
Special Event Permit	An ArcGIS Survey123 form used by event organizers and sponsors to apply for a community or special event permit	Not required
Special Event Permit Manager	A Crowdsource Manager app used by event coordinators to facilitate the special event permit process and manage the status of a permit app	Editor
Special Event Site Map	An ArcGIS Web AppBuilder app used by event coordinators to create site maps (temporary structures, routes, and so on) that accompany permit apps	Editor
Special Event Site Map Viewer	An ArcGIS Web AppBuilder app used by the general public and other interested parties to view event site maps	Not required
Special Event Permit Review	An ArcGIS Web AppBuilder app used by departments or agencies to review permit apps and offer comments during the permit review process	Editor
Special Event Permit Dashboard	An ArcGIS Dashboards app used by government executives to monitor the status of special event permits	Viewer
Special Event Calendar	An ArcGIS Experience Builder app used by the public to discover festivals, shows, concerts, and other events occurring in a community	Not required
Promoting Special Events	An ArcGIS Hub site used by the general public to access special event information and destinations in their community	Not required
Special Event Operations Notebook	An ArcGIS Notebooks app used by public safety event planners to create unique public safety operations maps and apps for each event	Creator
Copy Previous Site and Operations Maps	An ArcGIS Notebooks app used by event coordinators and public safety event planners to create a copy of site and operations maps	Creator
Special Event Operations Map	An ArcGIS Web AppBuilder app used by public safety event planners to create operations maps of public safety resources and conduct a high-level threat analysis	Editor
Special Event Field Reporter	An ArcGIS Field Maps form used by public safety staff to report lost children, suspicious activity, field observations, and health- and safety-related issues	Mobile Worker
Special Event Field Manager	An ArcGIS Workforce project used by public safety event dispatchers to manage field reports and event assignments	Editor
Special Event Command Center	An ArcGIS Experience Builder app used by public safety command staff to monitor operations, weather, traffic, and health and safety issues during a special event	Editor
Special Event After Action	An ArcGIS Web AppBuilder app used by public safety command staff to visualize historical event operations and support event after-action reports	Viewer
Special Event Operations App	A Category Gallery app used to organize the operations apps after running the Special Event Operations Notebook	Editor

When you deploy this solution in your ArcGIS organization, you also get an ArcGIS solution item that organizes the key information products and summarizes all the ArcGIS items (applications, forms, projects, maps, feature layers, feature layer views, and so on) included with the solution. The ArcGIS solution item also illustrates any dependencies items have on each other.

Release notes

The following are the release notes:

Version	Description
2.3 (Mar 2024)	The Special Event Permit Manager map, Special Event Permit Manager app, and Special Event Permit Manager group have been updated to resolve a bug where clicking the Copy Previous Site and Operations Maps button in the Special Event Permit Manager app failed to open the Copy Previous Site and Operations Maps notebook. These updates address a previously reported and solved issue (BUG-000163389).
2.2 (Nov 2023)	A new Special Event Command Center app updated with a new National Weather Service radar layer. A new Special Event Operations Notebook. A new Copy Previous Site and Operations Maps notebook.
2.1 (Jul 2022)	A new Special Event Command Center app. A new Special Event Operations Notebook. A new Special Event Operations app that uses the Category Gallery. Removed the Crowd Counter App. Removed the Field Personnel spreadsheet to improve the management of mobile workers.
2.0 (Nov 2021)	A new Special Event Field Reporter that leverages ArcGIS Field Maps. A new Special Event Field Manager that leverages ArcGIS Workforce. A new Special Event Calendar that leverages ArcGIS Experience Builder. A new Special Event Permit dashboard. A new Special Event Permit Manager app. A new Special Event Operations Map app. A new Special Event Command Center app that contains the Special Event Field Manager, the Special Event Operations, and dashboards.
1.2 (Jun 2021)	A new Special Event Operations Notebook that adds support for ArcGIS Tracker with the Field Worker user type, incorporates schema updates made to the location tracking layer, and a resolution to an issue where Dispatchers needed additional licensing.
1.1 (Feb 2021)	A new version of the Crowd Counter App that resolves an issue where the app would not load in the AppStudio Player
1.0 (Nov 2020)	First release of Special Event Permitting and Operations