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Manage Drone2Map licenses

As an administrator of an organization that is provisioned for Drone2Map, you must authorize licenses for members before members can run Drone2Map.

About Drone2Map licenses

Drone2Map uses the Named User license model. Named User licenses are configured through ArcGIS Online or a local instance of Portal for ArcGIS. For information on configuring licenses for your organizations Portal for ArcGIS, see Configure Drone2Map for ArcGIS licenses. An organization administrator assigns a license to individual users. If an administrator has not assigned a license to a user, Drone2Map does not run when that user attempts to sign in. The advantage of Named User licensing is that the license is available to the user at all times.

Caution:

You can only provision Drone2Map licenses to portal members within membership level 2, and the portal member must have at least a publisher role in the organization. For more information about levels and roles, see Levels, roles and privileges..

Configure Named User licenses

As an administrator of an organization in ArcGIS Online or Portal for ArcGIS that is provisioned for Drone2Map, you can specify which members can run Drone2Map and the software licenses available to them. You can manage licenses for individual members or make bulk assignment updates. You assign a member one license.

When the member to whom you have assigned a license starts Drone2Map and signs in, the application runs. However, if you have not specified licensing for a particular member, Drone2Map does not run when that member attempts to sign in. You can reassign licenses as often as you need, and the resulting changes take effect promptly in Drone2Map. If you completely revoke the license while the member is working in Drone2Map, Drone2Map displays notifications that the software is not authorized and starts the process of closing automatically.

In Drone2Map, a member can check out a license to authorize Drone2Map for use in a disconnected environment. When a license is checked out, you cannot make any changes or revoke the license. If you select multiple members and at least one member is running Drone2Map in disconnected mode, you cannot configure licenses for any of the selected members.

For example, assume a member is signed in and has Drone2Map actively running but has left the office and now needs to use Drone2Map in the field. Terminating a session allows the member to sign in and start Drone2Map. In addition, if Drone2Map closed in an unexpected manner, you can terminate the session to quickly free the license.

View Named User license details

To view information about Named User licenses, complete the following steps:

  1. Go to your ArcGIS Online organization.
  2. Verify that you are signed in as an administrator of your organization and that your organization is provisioned for Drone2Map.
  3. Click My Organization at the top of the site and click Manage Licenses.
  4. If necessary, click the Additional Products tab.

A page opens with licensing details, a member table, and tools to configure licenses. You can search the members and filter the licenses. For Drone2Map, you see the total number of licenses and the number of available Drone2Map licenses you can assign to members. You also see which licenses have been configured for which members. This is the same page where you assign and revoke licenses for your members.

Configure Named User licenses for one member

By clicking an individual member of the organization, license changes affect one member at a time.

  1. Verify that you are signed in as an administrator of your organization or portal and that your organization is provisioned for Drone2Map.
  2. Click My Organization at the top of the site and click Manage Licenses.
  3. If necessary, click the Additional Products tab.
  4. In the list of organization members, find the member whose license you want to manage.
  5. To filter the list of users by name, role, group, or product, click Search by and provide the criteria.
  6. In the row of the member you want to manage, click the hyperlink in the Licensed for column. Clicking elsewhere in the row instead adds the member to the list of selected members, allowing you to manage licenses in bulk.

    If the member hasn't been assigned a license yet, the link displays Configure licenses. Otherwise, the link displays the quantity of products licensed.

  7. Configure licenses for the member.
    • To assign a license, chooseDrone2Map for ArcGIS and click Assign.
    • To remove all licenses, click Revoke All.

Configure Named User licenses for multiple members

You can make license changes for multiple members at a time. The updates apply to all the members in the Selected Members list.

  1. Verify that you are signed in as an administrator of your organization or portal and that your organization is provisioned for Drone2Map.
  2. Click My Organization at the top of the site and click Manage Licenses.
  3. If necessary, click the Additional Products tab.
  4. Add members to the Selected Members list.
    • To add one member to the list, click that member's row.
    • To add all members of your organization to the list, click Select All above the Members list.
    • To filter the list of members by name, role, group, or product, click Search by and provide the criteria. Click each member you want to add to the list or click Select All to select all members that meet the criteria. For example, to update licenses for everyone in a certain group, click Search by, click the group name from the drop-down list, and click Select All.
    • To remove a member from the list, click that member's name from the Selected Members list next to the member table.
  5. Click Configure to update licenses for all in the Selected Members list.
    • To assign a license, choose Drone2Map for ArcGIS and click Assign.
    • To remove all licenses, click Revoke All.
  6. The Selected Members list is retained as you filter the Members and configure licenses. Click a row in the Selected Members list to remove an individual member or click Clear to empty the list completely.

Considerations for managing Named User licenses

  • Only administrators of organizations that are provisioned for Drone2Map for ArcGIS or additional products can use this functionality. A custom administrator role must include the Manage licenses for members privilege.
  • It is possible for your organization to exceed the number of licenses available, resulting in a negative number available. This can happen if you assign licenses to your members but are later entitled to fewer licenses, such as if you make changes to your maintenance agreement or you are using trial licenses. Upon the expiration of any license in your organization, you must revoke the expired license so that your organization's members are only assigned valid licenses. Until you correct the license assignments, no one in the organization will be able to sign in to authorize Drone2Map.